Executive Board Notes 10/28/18

Show Check-Outs

F&F: Footloose

  • Director: Babatunde A.

    • The show went well; very proud of the entire team

    • Everyone seemed proud of what they created

    • Great audience turn out and response

    • For the future: when pitching for F&F, don’t be concerned with having a perfect show but rather with having an enjoyable experience with the cast, crew, and creative team—with that, an incredible show will come

  • AD: Abbey M.

    • Loved the process; inspired to pitch!

  • MD: Doug B.

    • A great experience; 5-week rehearsal period was very helpful for getting everything done

    • Suggestion going forward: Techstravaganza should be mandatory for department heads and SMs

  • TD: Jake T.

    • Had a great time through and through

    • Crew was AMAZING; would happily recommend any of them for future positions, including greater leadership positions

    • Some room for improvement in working with SAO

    • For the future: in addition to what Babatunde said, be ready to roll with the punches and be adaptable; have fun!

  • SM: Jen M.

    • Such a great process, and the joy experienced by the cast during the performances was really felt in the audience

    • For the most part, things went smoothly and problems were dealt with quickly and free of drama

    • Had difficulty entering into the creative team dynamic, considering most of the team was established months in advance

    • Suggestion for the future: make an effort to establish all members of a creative team, including SMs, roughly around the same time to avoid odd power dynamics

    • Overall, this was an enjoyable process: feels proud of the show and happy to have made new friends!

  • Producer: Kendall G.

    • All reimbursements are taken care of

    • Everything went well; had a great experience and would do it again

    • A few roadblocks with SAO, but everything worked out really well

    • In the future: consider GSU advertising over Warren posters

    • Sold out Tsai!

  • Choreographer: Kim Z.

    • This was an incredible experience, especially as a first-time choreographer for musical theater

    • Agrees that the extra week made a HUGE difference in terms of getting things done and managing stress

    • Creating the choreography in advance (over the summer) turned out to be highly useful and productive

    • Ridiculously proud of every last person who worked on this show. Would do it all again!

Show Check-Ins

The Nerd

  • Director: Flannery G.

    • Move-in went really smoothly—the set is beautiful!

    • Rehearsal after move-in wasn’t as productive as it could’ve been; however, everyone has been working very hard and pacing is important

    • Cast seems excited and ready—in a good place

  • TD: Zach L.

    • Move-in went really well; everyone was super helpful and fast

    • Had enough time despite later start time

    • Made sugar glass plates on Friday with Flan and Jake

    • Excited to see show come together with tech elements

  • SM: Rachel R.

    • Move-in was surprisingly smooth

    • Cast seems a little tired but ready for tech week

    • Met with lights and sound to talk about cues, will meet with lights again

  • Producer: Ruth J.

    • T-shirts arrived on schedule

    • Started taking headshots

    • Organizing GSU Link table

    • GSU digital poster (TV) is up

    • Michelle is working on promotion outside of BU sphere

Hair: The American Tribal Love-Rock Musical

  • Director: Syd R.

    • Some challenges, but very proud of the cast for their focus and dedication

    • Photoshoot planned for next weekend; having cast bring in costume pieces starting this week

    • a bit nervous about wigs arriving on time

    • Despite it all, things are progressing as smoothly as possible

  • MD: Ben C.

    • Is alive

    • Had big music rehearsal today

    • Still need to meet with Brian and Syd to work out pit set up in Student Theater

  • Choreographer: Arielle K.

    • Finished up last bits of teaching choreography today

    • Filled in some choreography gaps in songs, reviewed, and made sure everyone was all caught up if they missed anything

    • Ran all of act 1 yesterday—went really well

    • Did some fun improv-based exercises to work on characterization and world-building; cast seemed to really enjoy!

    • Touched base with producers

    • Super productive weekend

  • TD: Brian R.

    • Had tech meeting this week; tried to accommodate the The Nerd move-in

    • Getting gas masks together this week—Boston Theater Potluck was super helpful

    • Setting up meeting with Ben and Syd to organize pit in Student Theater

    • There will be a producing meeting sometime this week

    • Build is next week; wood order should be arriving Friday

  • SM: Ariana T.

    • Cast is doing really well; very proud

    • Trying to figure out where pit will fit; will affect actors’ blocking for scene transitions/exiting—trying to resolved these problems before tech week

    • Starting full runs this week

    • Soft and hard off-book dates approaching this week

    • Running lines with individual actors

    • Cast will be changing cover photos to support The Nerd; cast bonding event to see the show

    • Photoshoot happening Saturday morning

    • Talked to Erin re: rehearsal rooms and getting Troupe’s keyboard

  • Producers: Andrea R. and Sage H.

    • Met with assistant producer

    • Warren poster is done and submitted for printing; spot is reserved

    • Made and ordered stickers based off of Syd’s design

    • Sent out bio forms for programs yesterday

Open Board Business:

E-Board Check-Ins:

  • President: Alba

    • Went to build week for The Nerd

    • Saw Last Gas and it was really good

    • Went to The Nerd move-in

    • gave division of power talk for The Nerd

    • Gave Rachel tips for calling the show

    • Worked with Marcella to do a Stage Troupe take-over on the Class Gift social media

  • VP: Erin

    • Diversity Workshop with the Howard Thurman Center will officially happen Saturday November 3rd at 2 PM

    • Booked a GSU Link table for The Nerd

    • Saw Last Gas

  • VPSP: Ariana

    • Talking to a lot of people about One Acts

    • Getting Reading Committee sign-ups; hoping to have all of committees organized by the end of the night

  • Secretary: Kim

    • Saw Last Gas with Alba!

    • Created Facebook Event for The Nerd

    • Reached out the The Nerd producing team for promotional material and production shots

  • TD: Alicia

    • Footloose strike; tying up the loose ends

    • Mystery wood delivery?

    • Having Carrie and The Nerd in the Space was busy, but it worked out

    • Lots of rental contracts have been created and filled out; some for Carrie need to be updated

    • Need to make some purchases for some materials (gaff tape, fireproofing, new blade, etc.)

    • Spoke with some pitch teams about tech visions, which is exciting

    • Wandering Minds did a great job maintaining Space and Student Theater; painted the stage

    • Working on feedback forms for tech teams for other groups

Executive Board Minutes 10/21/18

Footloose will give check-outs next week!

Show Check-Ins

The Nerd

  • Director: Flannery G.

    • Made a lot of progress and improvement this week

    • Realized that the organic style of the script is a bit of a challenge

    • Cast needs to rest

    • Identified parts of the show that need the most attention

    • Steve is coming to visit rehearsal on Wednesday!

  • TD: Zach L.

    • Wood order arrived last week

    • Paint should be coming Tuesday and Friday

    • Build starts tomorrow

    • Had last tech meeting today

  • SM: Rachel R.

    • Saw lots of progress; identified points that need work

    • Everything is coming together well

    • Anticipating cast conflicts

    • Brian is coming on Saturday for sound

  • Producer: Ruth J.

    • On waitlist for Warren poster

    • Eventbrite is live; Facebook event will be up soon

    • Photoshoot went well

    • Ordered t-shirts; expedited shipping

    • Working on flyers, lobby decoration, bus ad, BU Today article, GSU link table

    • Planning a producing meeting for Friday

Hair: The American Tribal Love-Rock Musical

  • Director: Syd R.

    • Whole cast went to see Footloose—huge congrats to the Footloose team on a great show!

    • Cast performed a number at Drag On Fire last week—introduced Ariana to organizers to maintain Troupe’s connection to the group in the future

    • Ran the entire show in the Student Theater to start getting accustomed to space and run time

    • Finishing last of choreography and blocking, starting full runs this week

  • MD: Ben C.

    • Nothing new to report—still recovering from illness and hoing to be back in Boston this week

  • Choreographer: Arielle K.

    • Trying to be flexible with scheduling to accommodate illness

    • Taught lots of dance this week—cast continues to amaze

    • Had lots of one-on-one meetings on Friday to go over choreography

    • Ran 80% of the show on Friday

  • TD: Brian R.

    • Did not have a tech meeting due to Footloose strike

    • Went over tech items with Syd; should have everything needed and will pass on info to departments today

    • Still no progress on POs; checking in with producers

    • Wood order went through; delivery date pending

    • Planning department meetings for the week; tech meeting on Sunday

  • SM: Ariana T.

    • Many cast members are sick

    • Trying to have a music rehearsal this week now that Ben is back

    • Worked on lots of choreo this week

    • Ran entire show in the Student Theater

    • Went to Footloose as a bonding event

    • Drag on Fire was a big success and lots of fun

    • Finishing choreo and blocking, reviewing music this week

    • Cast conflicts can be frustrating

    • Returned Student Theater keys to Erin at board

  • Producers: Andrea R. and Sage H.

    • Stickers arrived

    • Sage took pictures of Drag on Fire performance

    • POs still pending; Sage is checking on them this week

    • On waitlist for Warren Poster

    • Trying to coordinate photoshoot

E-Board Check-Ins:

  • President: Alba

    • Worked on Footloose all week doing mic changes and props

    • Worked on bios and other producing for The Nerd

    • Had Footloose Strike today; picked up U-Haul with Alicia

    • Went to The Nerd rehearsal on Friday

  • VP: Erin

    • Worked on Footloose hair & makeup and sound

    • Talked to Rachel about room bookings for The Nerd

    • Met with the Howard Thurman Center; planning workshop

  • VPSP: Ariana

    • Worked on Footloose set decoration; grateful for Diane and Jake!

    • Getting lots of sign ups for Reading Committee, but still looking for more

    • Received One Acts pitches and interest

    • Met Evan from Drag on Fire to maintain connection between our groups

  • Treasurer: Chrissy

    • Eventbrites for The Nerd and Hair are live

    • Picked up SPS mics with Jake earlier in the week

    • Worked on Footloose producing a lot; producers are superstars

    • Smoothed out wrinkles with Footloose Eventbrite

    • Having a GSU poster rather than Warren poster was really beneficial; will talk to Shiney about making that a regular alternative

    • Researching shows that are being pitched

  • Secretary: Kim

    • Footloose promotional material, ticketing questions, and show week! All things Footloose

  • TA: Alicia

    • At Footloose strike

Executive Board Notes 10/16/18

Show Check-Ins

F&F: Footloose

  • Director: Babatunde A.

    • Move-in!

    • Paper tech on Saturday

    • Held cast bonding on Saturday

    • Getting costumes set up; cast knows what to bring

  • AD: Abbey M.

    • Had run-throughs all last week in Student Theater

    • Had move-in today

    • Moving forward, trying to reduce stress and be efficient

  • MDs: James R. and Doug B.

    • Had last pit rehearsal and act 2 sitzprobe

    • Finished all orchestrations

  • TD: Jake T.

    • Move-in!

  • SMs: Lena J. and Jen M.

    • Had division of power talk with Alba

    • Talked amongst creative team about boosting morale, finishing strong

    • Returned Student Theater keys

  • Producer: Kendall G.

    • Put out Facebook promo material including headshots, spotlights, and dancing trailer

    • Next video will be out this week

    • Lobby and programs in progress

    • Worked out Warren poster

  • Choreographer: Kim Z.

    • Holding lots of office hours

    • Caught up on what we weren’t able to do last week

    • Workshopped intimacy choreography for “Girl Gets Around” with Babatunde, Abbey, Marcella, and Joel

    • Went to sitzprobe and cast bonding on Saturday

The Nerd

  • Director: Flannery G.

    • Moved hard off-book date back two days

    • Working on staying focused during rehearsal so as not to fall behind schedule

    • Held cast bonding; cast gets along super well

  • TD: Zach L.

    • Checked in with producer: wood order is still pending

    • If it doesn’t come soon enough, can work with what is in the Space

    • Made a schedule for build week; sent it to Alicia

    • Will make sugar plates on Thursday

    • Waiting to hear back from department heads to schedule meetings

  • SM: Rachel R.

    • Had a frustrating rehearsal on Friday, but after having a talk, everyone is working together to find resolutions

    • Running lines with cast members

    • Rehearsal will be longer on Saturday to get through more material

  • Producer: Ruth J.

    • Warren poster almost done

    • Working on t-shirt design

    • Checking on wood order in SAO tomorrow

    • Bios are due today; will start working on creating program soon

    • Will attend rehearsals

Hair: The American Tribal Love-Rock Musical

  • Director: Syd R.

    • Nice to work in the Student Theater and give the actors a sense of the space they will be working in

    • Music is done

    • Met with producers; tech meeting is later today

    • Planning first photoshoot and next cast bonding

    • Performing at Drag on Fire

  • MD: Ben C.

    • Cast is learning incredibly fast

    • Starting to distribution pit music

    • Starting pit rehearsals this Saturday

  • Choreographer: Arielle K.

    • Busy dance week

    • Ran 40 minutes of the show at a long rehearsal today

    • Cancelled rehearsal on Friday to give everyone a break

  • TD: Brian R.

    • Have a tech meeting tonight

    • Starting to have department meetings

    • Put wood order in

  • SM: Ariana T.

    • Cancelled Friday rehearsal to give two days off and give the cast a chance to rest

    • Moved into Student Theater; made sure everyone respected the theater

    • Met with the producers to plan the photoshoot

    • Hair cast decided to change their Facebook media for Footloose this week

  • Producers: Andrea R. and Sage H.

    • Met with AP

    • Warren poster is done and submitted for printing; spot is reserved

    • Made and ordered stickers based off of Syd’s design

    • Sent out bio forms for programs yesterday

Open Board Business:

E-Board Check-Ins:

  • President: Alba

    • Went to Footloose build and watched a night of rehearsal

    • Helped paint the stage

    • Helped with load-in for Footloose

  • VP: Erin

    • Gave Student Theater keys to Jen for Footloose

    • Stopped by Footloose rehearsals with candy to boost morale

    • Gave Student Theater keys to Ariana

    • Picked up paint with Alicia

    • Booked some rooms

    • Footloose move-in and tech week

    • Went to Hair tech meeting

    • Sent out more diversity workshop emails

  • VPSP: Ariana

    • Sent out survey for feedback on COMBAT

    • Worked on set dec for Footloose—lots of fun

    • Footloose move-in

    • Talked with Shaina to reschedule kickball: looking at dates in spring

    • Trying to plan a Troupe dodgeball game

    • Working on One Acts scheduling (auditions, pitch deadline)

  • Treasurer: Chrissy

    • Finally met with entire Hair producing team

    • Submitted updated Orgsync event for Footloose

    • Met with Shiney James—putting the Footloose poster in the GSU Link; gives producers opportunity to move it to the lobby during performances as well; also talked about planning a flash mob

    • Got Footloose onto the F&F weekend itineraries

    • renting iPads for producers for at-door ticket sales; picking up credit card readers from SAO tomorrow; will teach producers how to use them

    • Submitted Eventbrite forms for The Nerd and Hair

    • Sent Carrie producing materials to Kobi

    • Made pitch intent forms for spring; sent them to Kim

    • Received approval and confirmation for SPS mics; meeting up with Jake tomorrow to pick them up and bring them to Tsai

    • Talked with Babatunde and Kendall about potential Footloose flash mob

  • Secretary: Kim

    • Helped paint stage

    • Sharing Footloose promo from producing team

    • sent out GM email

  • TD: Alicia

    • Getting together rental agreements and contracts for various groups

    • Got paint for stage in the Student Theater; painted the stage

    • Bought sandpaper attachments for electric sander

    • Working with OB to coordinate build schedules for The Nerd and Carrie

    • This week was Footloose build and move-in; drove U-Haul back

  • Eric:

    • Will not be here next week

    • Gave key contract to Alicia

  • Steve:

    • Former Troupie Kathleen Walsh will be at 100 Bay State tomorrow to talk with people about job opportunities in media

Executive Board Notes 9/30/18

Show Check-Ins

F&F: Footloose

  • Director: Babatunde A.

    • A little over halfway done with all material

    • Struggling with conflicts and sick cast members, but able to adjust rehearsal schedules

  • AD: Abbey M.

    • Ran rehearsals in Babatunde’s absence

    • Navigated around lots of illness this week

    • Show is about halfway done!

    • Sending out a schedule for this week

  • MDs: James R. and Doug B.

    • All but one song is taught and done; cast is off-book for music

    • Lots of pit rehearsals coming up

    • First sitzprobe is next Monday

    • Still looking for a replacement for guitar two

    • Lots of one-on-one’s with cast members during office hours

  • TD: Jake T.

    • Lighting plot finalized and submitted to Tsai; LDs are incredible

    • Wood order is in; keeping tabs with SAO

    • Met with each department individually; everyone squared away

    • Went to safety training with SAO and with Alicia

    • Everything going really well

  • SMs: Lena J. and Jen M.

    • Had hands full, but having Matt as ASM is very helpful

    • Had to work around a lot of sickness

    • Blocking notes system has proved super useful

    • Jen sent out an email with reminders about dates, including soft and hard off-book, strike, etc.

  • Producer: Kendall G.

    • Poster looks great!

    • Hit a road bump with the Warren poster; Chrissy is helping resolve

    • Hoping to order some t-shirts

    • Planning headshot photoshoot, trailer filming, etc.

    • Cami is doing a lot of work in the budget and tech aspects

  • Choreographer: Kim Z.

    • Ran an intimacy workshop with Babatunde and Abbey for Marcella and Joel

    • Held dance office hours

    • Collaborated with Jackson for his solo dance number

    • Cast is doing an incredible job with the choreo—super proud!

The Nerd

  • Director: Flannery G.

    • Going well overall; working on navigating some conflicts and establishing understanding with cast

    • Made it through all of act one and part of act two with blocking

    • This week is soft off-book; hard off-book is after Columbus Day

    • Got to meet with cast (either one-on-one or in groups) with cast to talk about characters and process

    • Went to a tech meeting and a producing meeting

    • Starting to brainstorm ideas for promotional material

  • TD: Zach L.

    • Had second tech meeting today

    • Made a sign-up sheet for department meetings; almost all meetings have been scheduled

    • Got keys from Alicia at Board

  • SM: Rachel R.

    • Hoping to meet with second ASM this week

    • Rehearsals are on track in terms of goals

    • Working on keeping a balance of energy and focus in rehearsal environment

    • Returned statements of expectations to Erin at Board

  • AP: Alba C.

    • Attended producing meeting with other APs

    • Michelle will be sending out budget allocation to department heads and Zach presently

    • Trying to set a deadline for purchase orders—maybe this Friday?

    • Discussed wood order

Hair: The American Tribal Love-Rock Musical

  • Director: Syd R.

    • Rehearsals have been terrific!

    • Reviewed music for all of act one

    • Scripts have arrived and necessary line changes have been noted

    • Will finish planning blocking by Wednesday—should provide a better idea of costume and props needs

    • Attended tech meeting with Arielle, met most of tech team; meeting with Brian on Tuesday

  • MD: Ben C.

    • Cast is learning incredibly fast

    • Starting to distribution pit music

    • Starting pit rehearsals this Saturday

  • Choreographer: Arielle K.

    • Had full creative team meeting

    • Discussed line changes for specific characters

    • Finishing blocking tomorrow

    • This week will be very choreo-heavy

    • Talked to actors that are in some of the more sensitive pieces about the choreography to stay on the same page

  • TD: Brian R.

    • Had first tech meeting today—it was great

    • Did a lot of work organizing the tech drive

    • Meeting with Syd Tuesday to go through script and tech

    • Communicated with department heads about To-Dos

    • Meeting with producers this week to solidify budgets, deadlines, etc.

    • Visited rehearsal this week

  • SM: Ariana T.

    • Received all statements of expectations from cast and creative team

    • Had full creative team meeting to talk about tech, producing, show vision, etc.

    • Still looking at dates to ask Erin for access to the Student Theater for rehearsals

  • Producers: Andrea R. and Sage H.

    • Met the creative team; had brainstorming session for promotional material

    • Thinking about designs for posters, shirts, stickers, etc.

    • Met with Chrissy to talk about budgets

    • Sending out emails soon to department heads re: budget allocations and purchase orders

Open Board Business:

  • Brian R.

    • Came to Board to follow up with lighting board proposal. Originally intended to make more progress with E-Board on this proposal over the summer, but as circumstances have been pushed back the conversation, perhaps we can discuss alternative solutions for the problems with the current board.

    • Alicia: from the tech perspective, a new board could definitely be beneficial. We might consider looking at alternative board options that are more suitable to our current light inventory. Another option would be to service our existing lighting board and/or current lights. Training people fully in how to use the current board could prove extremely helpful.

E-Board Check-Ins:

  • President: Alba

    • Went to SAO safety training

    • Wrote for COMBAT and worked the lobby; helped with strike

    • Attended tech meetings

  • VP: Erin

    • Sent emails out to start planning the diversity workshop

    • Had Zoe reach out to the Chinese Theater Group

    • Did tech for COMBAT

    • Went to Hair tech meeting

    • Talking to Rachel about getting the nerd into the student theater

    • might stop by Hair rehearsal this week

  • VPSP: Ariana

    • Heard from Erin Murdock re: potential fundraising opportunities; could be a good opportunity for Charity Show

    • COMBAT: checked in with all five groups on Friday and again on Saturday (would highly recommend future VPSPs check in on groups to make sure everyone is having fun and doing okay!)

    • Overall, COMBAT went well and was lots of fun!

  • Treasurer: Chrissy

    • Performed in combat

    • Went to SAO re: mics for Footloose; asked about extending PO deadlines

    • Gave Syd Hair scripts and sent materials contracts

    • Had producing meetings with The Nerd and Hair teams; will set up more meetings soon to make up for absences

    • Gave The Nerd and Hair TD’s show budget allocations

    • Made budget spreadsheets with reimbursement organizer—will send presently

    • Wood order for Footloose is all set

    • Footloose Warren poster in waitlist

  • Secretary: Kim

    • Shared Tech Olympics sign-up sheet

    • Posted a lot of promotional material for COMBAT on Friday and Saturday

  • TD: Alicia

    • Working out adds and drops with tech lists

    • most of safety trainings are completed

    • Did writing and tech for COMBAT; thanks to all who helped with strike

    • Working out a schedule with Ruby so she can get into The Space to clean up OB’s corner

    • Added a padlock to the TA cabinet

    • Had all the tech meetings; looking forward to department meetings

  • Eric:

    • Sent contracts to Chrissy and Babatunde for Footloose materials

Executive Board Notes 9/23/18

Show Check-Ins

F&F: Footloose

  • Director: Babatunde A.

    • Cast doing really well with material

    • Having character meetings with individuals

    • Had a tech meeting today

    • Had cast bonding event

  • AD: Abbey M.

    • Ran first solo rehearsal doing character work

    • Collaborating with Babatunde on blocking

    • Attended photoshoot on Saturday: it was awesome

  • TD: Jake T.

    • Had first tech meeting with full tech crew today

    • Having department meetings this week

  • MDs: James R. and Doug B.

    • Had second pit rehearsal; went well

    • Most of big numbers are taught

    • Had a few people drop

    • Having lots of office hours with individuals; great experience

  • SMs: Lena J. and Jen M.

    • Sent our rehearsal schedule

    • Collected all statements of expectations from cast

    • Met ASM, Matthew

    • Establishing a system for blocking notes

  • Producer: Cami M.

    • Photoshoot went really well

    • Aiming to have Warren poster ready no later than Friday

  • Choreographer: Kim Z.

    • Cast is doing really well with choreography

    • Went to first half of second pit rehearsal

    • Went to photoshoot to help direct shots, set poses, etc.

    • Held dance office hours

The Nerd

  • Director: Flannery G.

    • Didn’t have full cast rehearsal this week due to conflicts

    • Took time at every rehearsal to get to know each other, which was fun

    • Awesome to have a tech team!

  • TD: Zach L.

    • Had first tech meeting

    • Grateful for knowledgeable tech team members!

  • SM: Rachel R.

    • Met the cast, tech team, and one of the ASMs

Hair: The American Tribal Love-Rock Musical

  • Director: Syd R.

    • Learning music at an insane speed, which is helping

    • Blocking and choreography can be exhausting

    • Performing “Hair” at Drag On Fire

    • Starting to have character meetings

    • Glad to see cast enjoying process

  • MD: Ben C.

    • Learning the music crazy fast

    • Cast is working very hard

    • Sorting out the pit

  • Choreographer: Arielle K.

    • Finished two of the bigger dance numbers

    • Cast bonding on Friday

    • Everyone’s having a lot of fun and getting along so well

    • Went through script with Syd

  • SM: Ariana T.

    • Sent out an initial email to cast

    • Getting everyone’s conflicts sorted out

    • Handed out statement of expectations today

    • So glad to have Harrison as an ASM

  • TD: Brain R.

    • In the midst of putting together a shared tech folder

    • Syd’s clear and thorough vision is amazing

    • Setting a tech meeting for this week

E-Board Check-Ins:

  • President: Alba

    • Ran props/set dec workshop for Techstravaganza

    • Took photos of Techstravaganza and shared with Kimmie

    • Got ice cream for and ran ice cream social (having non-dairy options is important!)

    • Writing for COMBAT this week

  • VP: Erin

    • Went to Footloose tech meeting

    • Gave theater keys to James so he could get keyboard; got the keys back

    • Navigating booking conflicts with OB

    • Sent out theater bookings to SMs

    • Talked to a bunch of members for feedback about rehearsal process

    • Got statements of expectations back from Footloose

  • VPSP: Ariana

    • Joined Hair team as SM and Footloose team as Set Dec

    • Met with Erin Murdock from SAO about large-scale event planning

    • Led SM workshop at Techstravaganza

    • Ice cream social went well

    • Planning COMBAT and navigating conflicts; reached out to Abbey

  • Treasurer: Chrissy

    • Met with Footloose producers earlier in the week; talked about future plans and photoshoot details

    • Helped with Footloose photoshoot

    • Opened up the theater so Kendall could get gels; will be returning them this week

    • Led costumes workshop for Techstravaganza

    • Put out a producing email

    • Working on creating producing teams and budget allocations for each show

    • Went to SAO re: rights

    • Talked to Jake and Cami about going to SAO re: Footloose wood order

  • Secretary: Kim

    • Made and posted lots of promotional material for ice cream social, Techstravaganza, and COMBAT

    • Helped with Techstravaganza; 10/10 will do it again

    • Lots of Footloose work this week

    • Will be promoting Tech Olympics

  • TA: Alicia

    • Put tech lists out

    • Met with Jake, Jeff, and Tom from Tsai to talk about Footloose

    • Met with Footloose LD

    • Corresponding with other TAs and TDs re: safety training

    • Ran Techstravaganza

    • Had tech meetings for Footloose and The Nerd

    • Ice cream social

Executive Board Notes 9/16/18

Show Check-Outs

Summer Show: No Exit

  • Director: David M.

    • Recommends that future Summer Shows are directed by current students rather than a recent graduate, as it can be very challenging to stay motivated

    • Encourages doing a short show with a small cast

  • TD: David G.

    • Last show and strike went well; a little slow, but satisfied overall

    • Suggestion for future shows: consider restricting flat height to a maximum of 8 feet to accommodate fire marshal requirements

    • A great experience overall—big thanks to entire Summer Show team

  • SM: Ariana T.

    • Great to have talkbacks and sign up for email list after show

    • Showcase turned out really well; however, would warn about ppl availability

    • Rehearsal attendance can be frustrating: in the future, make commitment and expectations more clear from the get-go

    • It would be helpful to have an ASM in the future, especially for bigger shows

    • Encourage holding bonding events throughout summer

  • Producer: Rachel R.

    • Initially difficult due to some road blocks and to being a first-time producer, but overall a very fun and informative experience

    • Appreciated E-Board and others encouraging a stress-free environment

    • Wished there were more information in Producer’s Guide specific to Summer Show

Show Check-Ins

F&F: Footloose

  • Director: Babatunde A.

    • Had first read-through

    • Feeling good!

  • MDs: James R. and Doug B.

    • First pit rehearsal went really well

    • Orchestrations are done

  • TD: Jake T.

    • Finalized set design

    • Meeting with Tsai staff on Wednesday

  • SMs: Lena J. and Jen M.

    • Working on a schedule

  • Producer: Kendall G.

    • Filmed lots of material at pit rehearsal, read-through

    • Made Instagram and Snapchat - follow @troupefootloose

    • Planning photoshoot

  • Choreographer: Kim Z.

    • Checking out potential rooms in Fit Rec, CFA, etc. for dance office hours

The Nerd

  • Director: Flannery G.

    • Had first read-through today of of act one

    • Did introductions, went over general information, exchanged contact info

    • Creating rehearsal schedule to navigate conflicts and setting up one-on one character meetings

Hair: The American Tribal Love-Rock Musical

  • Director: Syd R.

    • Had first read through and it was really exciting to get everyone together

    • First music rehearsal is tomorrow

    • Meeting with Arielle to start choreography

    • Tentative rehearsal schedule laid out; subject to change based on cast schedules

    • Still no script, which is a challenge

  • MD: Ben C.

    • Great positive and enthusiastic environment at read-through

  • Choreographer: Arielle K.

    • Had first conversation at read-through with cast about show content

    • Shared creative team contact info with cast

Open Board Business:

  • Chinda E.

    • Wants to get the word out about Toasty Boys by tabling in the GSU; wants to know if Stage Troupe will sponsor Toasty Boys so that they can book a table in the GSU Link

    • This is a one-time situation as Toasty Boys is working on becoming their own independent BU club

E-Board Check-Ins:

  • President: Alba

    • Helped run auditions, callbacks, and casting as a mediator (internal and external)

    • Met with Erin Murdock from SAO on Friday

    • Gave keys to Jake

    • Went to Tech Meeting! Yay tech!

  • VP: Erin

    • Planned auditions

    • Wants to start writing a new VP guide

  • VPSP: Ariana

    • Helped run auditions and callbacks

    • Went to Tech Meeting

    • Returned keys to Erin

    • Stopped by Hair read-through

    • Started planning COMBAT; contacting other groups involved and meeting with Alicia to plan

  • Treasurer: Chrissy

    • Meeting with Footloose producers this week

    • Meeting to talk to Shiney about lobby

    • Helped run auditions, callbacks

    • Went to Tech Meeting

    • Assistant Producer app will be out tomorrow

    • Updating producer and treasurer guides

  • Secretary: Kim

    • Ran Footloose dance auditions and callbacks

    • Attended first Footloose read-through

    • Lots of membership correspondence

    • Promoting all of Troupe’s upcoming events (Tech Meeting, Techstravaganza, etc.)

  • TD: Alicia

    • Helped run auditions, callbacks, and casting as mediator (internal and external); reflecting on updating the rules and guidelines for mediation

    • Tech, TD/ATD, and SM apps are closing soon

    • Working on assigning people to tech teams; electronic forms have made this process much better

    • Met with Erin Murdock from SAO

    • Held Tech Meeting for Troupe and also attended OB tech meeting

    • Met with Jake to finalize Footloose set design

    • Sent out Techstravaganza email with schedule

    • Reaching out to Ruby to see if OB is participating in Techstravaganza

    • Meeting with Tsai to make wood order and cut list

Executive Board Notes 9/9/18

F&F: Footloose

  • Director: Babatunde A.

    • Great creative team meeting: covered first week rehearsal schedule, tech week, auditions & callbacks, etc.

  • AD: Abbey M.

    • Picking sides for audition/callback cold readings with Babatunde

    • Full creative team meeting on Saturday to discuss auditions, goals and schedule for first week of rehearsals

    • Set dates for first read through, soft/hard off-book, sitzprobes, and cue-to-cues

    • Meeting with producing team this week

  • TD: Jake T.

    • In the second round of set design; found something that works for everyone

    • Would like to get the design checked out by Alicia

The Nerd

  • Director: Flannery G.

    • Going well!

    • Finished “Wish, Wants, Needs” list for Alicia

    • Has an idea of set vision

    • Hair & makeup and costumes are easy for the most part

    • Lots of props (food?); need some breakable plates (at least 2 a night; sugar glass?)

    • Lights: some monologues that call for spotlights

Hair: The American Tribal Love-Rock Musical

  • Director: Syd R.

    • Creative team met to discuss auditions and callbacks

    • Beginning to think about first read-through, setting goals

    • Splash was incredible: talked with members of multiple cultural groups on campus to talk about goals for the show and share audition information

E-Board Check-Ins:

  • President: Alba

    • Navigating issues with Revival Show ticket sales; in the future, we need to make sure that Eventbrites don’t close too early

    • Ran lights for Summer Show

    • Talked with Flan and Syd about the upcoming weeks and show processes

  • VP: Erin

    • Need to make sure there are chairs in 700 Beacon

    • Theater maintenance: need to paint the stage

    • Looking into getting a vacuum

    • Talking to Arielle about how to get rooms in FitRec for dance; sent her room bookings

  • VPSP: Ariana

    • Did lots of outreach with the BU Arts Fair and Splash and promoting things around Warren Towers

    • Was great to see Revival Show and wrap up that special projec

    • Planning to have more information about COMBAT soon

  • Treasurer: Chrissy

    • Printed No Exit Revival Show flyers

    • Helped run BU Arts Fair and Splash

    • Performed in Revival Show; navigated ticket sale problems

    • Hair event approved on Orgsync

    • Set up Eventbrites for dues, Revival Show, and Footloose

    • Attended BUT GMs

    • Met with Footloose producing team to go over deadlines, processes, and what producing entails

    • Attended SAO treasurer training

  • Secretary: Kim

    • Made poster and printed+cut out flyers for BU Arts Fair and Splash

    • Sent reminder email about the events happening this week

    • Posted for Revival Show, BU Arts Fair, and Splash

    • Helped run BU Arts Fair and Splash

    • Lots of potential new member correspondence

    • Made first GM presentation template, shared it with E-Board and directors, then edited final presentation

    • Received callback schedule from Hair

    • Finished audition forms

    • Footloose creative team meeting

    • Finally saw No Exit!

  • TD: Alicia

    • Revival Show and strike

    • Space is relatively clean and ready for people to come in; a few things to fix

    • Splash - compiled email list with those from BU Arts Fair and Summer Show

    • Digital tech forms are done

    • TD and SM app updated

    • Will email Tsai to schedule a meeting

    • We have an SM and ASM for Footloose!

    • Will be updating Student Theater guide

    • Need to paint the stage

    • Making Techstravaganza schedule

Executive Board Notes 9/3/18

Summer Show: No Exit

  • Director: David M.
    • Last Orientation session went great
    • Will probably have at least one more rehearsal before revival show
  • SM: Ariana T.
    • Had the final show
    • Missing a lot of people from the team but had a lot of people step in to help which was great
    • Planning rehearsal times

F&F: Footloose

  • Director: Babatunde A.
    • Met with Abbey yesterday to discuss a few cold readings for callbacks
    • Meeting with Jake and Abbey on Tuesday to discuss tech production timelines
  • AD: Abbey M.
    • Picking sides for audition/callback cold readings with Babatunde
    • Meeting with TD Jake to discuss set

E-Board Check-Ins:

  • President: Alba
    • Did intro and sound at summer show; also doing sound again for revival
    • Working around conflicts with tech meeting and auditions
    • Handing out last of nametags
    • Scheduling meetings with Syd and Flannery to check in
  • VP: Erin
    • Working on recruiting new members with Arielle
    • Being awesome
  • VPSP: Ariana
    • Got a response from Mimi from Wandering Minds re: coming to COMBAT; answered some questions
    • Also communicating with Liquid Fun and BUSS re: COMBAT
    • Talked to Sydney! Nice!
  • Treasurer: Chrissy
    • .Will be spending a lot of time at SAO
    • Scheduling a meeting with Footloose producing team this week
    • Submitted Eventbrite form for No Exit revival show
    • Checked in with No Exit producers; finalizing promotional material for revival show
  • Secretary: Kim
    • Made Splash/Arts Fair flyer
    • Updated multiple pages of the website including the calendar and the current season pages
    • Started digitizing all audition forms and reached out to Arielle about them; talked with Alicia about digitizing the tech form
    • Sent membership email with information about first two weeks of the semester
    • Emailed directors asking them to attend Splash and send show blurbs
  • TD: Alicia
    • .Digitizing tech form
    • Still in the process of choosing a Footloose SM
    • Talked to Facilities about options for getting electrical fixed
    • Ran summer show rehearsal and did lights for the last performance

Executive Board Notes 8/26/18

Summer Show: No Exit

  • Director: David M.
    • Had a good rehearsal on Thursday; having Lucy there was great
  • TD: David G.
    • Tech will be at rehearsals this week to help put on the final show
  • Producer: Rachel R.
    • Working with Chrissy to plan promotional material for revival show
    • Took some more production shots on Thursday
    • Making an Eventbrite link
    • Needs to contact SAO for unresolved reimbursements

F&F: Footloose

  • Director: Babatunde A.
    • Officially acquired the show materials and the creative team is very excited!
    • Not much else to report!

E-Board Check-Ins:

  • President: Alba
    • Signed up for training on Sunday
    • Running sound for No Exit
    • Eric is helping get new keys
  • VP: Erin
    • Working on recruiting new members both for tech and acting!
  • VPSP: Ariana
    • Talking to Syd and Hair creative team about outreach for Hair
    • Working on No Exit; confirming help for lights during show this week
  • Treasurer: Chrissy
    • Signing up for treasurer training
    • Shared Footloose budget allocation with Alicia and producing team
    • Set up first producer meeting with Footloose producing team
    • Submitted official Hair contract on Orgsync; will follow up 
    • Footloose materials have arrived and were picked up
  • Secretary: Kim
    • Signed up for training with Alba
    • Made the Facebook event for the final summer performance of No Exit
    • Communicated with more groups responding to Footloose outreach
    • Posted infographic in class of 2022 Facebook group and on Twitter to promote
  • TD: Alicia
    • No updates to report

 

Executive Board Notes 8/19/18

Summer Show: No Exit

  • Director: David M.
    • Rehearsal on Thursday; Lucy is guest directing
  • SM: Ariana T.
    • Tried to schedule rehearsal for last week but due to conflicts it got pushed back; scheduled for 8/23
    • Tech rehearsals 8/27-28; still pending

F&F: Footloose

  • Director: Babatunde A.
    • Had regular meetings throughout summer with creative team planning rehearsal schedules, blocking, set design, music, dance, various tech elements, etc.
    • Ecstatic to have producers!
    • Next full creative team meeting will be held first week of school
  • AD: Abbey M.
    • Met with Babatunde at least once a week throughout summer to plan and discuss various aspects of the show
    • At the last full creative team meeting: discussed auditions and callbacks at length; working with Babatunde to select audition and callback cold read material
    • Also planning to touch base with producers in the upcoming weeks
  • TD: Jacob T.
    • Trying to contact Jeff and Tom to ask about renting equipment from Tsai; also getting quotes form other vendors in Boston
    • Decided to forgo bringing on a set designer in the interest of time
  • MDs: James R. and Doug B.
    • Pit is officially filled after some conflicts
    • Making recordings of vocal parts for cast
    • First major rehearsal will be a recording session so that cast, pit, and creative team have recordings
    • Workin g on rehearsal schedule, re-orchestrations
    • Reached out to BU bands to borrow equipment and Tsai staff for equipment info
  • Choreographer: Kim Z.
    • Met periodically with MDs to talk through the score and note any discrepancies in the music and the choreography plans; also met separately with Babatunde and Abbey to maintain a dialogue between choreography and blocking
    • Show is almost entirely choreographed
    • Selecting some audition and callback cuts

E-Board Check-Ins:

  • President: Alba
    • Returned keys to Alicia; contacted Eric about getting new keys
    • Took down 3 flats on Tuesday to satisfy safety requirements from fire department
    • Settled on GM times with other groups
  • VP: Erin
    • Made schedule for auditions + booked more rooms; shared schedule with other groups
    • Hair rehearsal rooms are booked
  • VPSP: Ariana
    • Corresponding a lot with Hair creative team; fielding lots of questions
    • Reached out to other groups inviting them to COMBAT and sharing COMBAT details
    • Thinking of Friday 3/1 for BUT Formal
  • Treasurer: Chrissy
    • submitting Hair contract
    • Finishing up Orgsync work for The Nerd
    • Putting out the head producer app for Hair and The Nerd; AP apps will be out in September
    • in contact with Footloose producing team; setting up meetings for the beginning of the school year
    • updating treasurer guide
    • Footloose budget allocation has been sent to Alicia and Jake; will send it to producing team
    • Thinking about the ice cream social
    • Going to SAO this week for Footloose materials
  • Secretary: Kim
    • Shared last two Sunday Spotlight posts
    • Finished sending outreach emails to other groups; shared Footloose info with those that replied
    • Finished new graphic for Facebook
    • Talked with potential new members
    • Created E-Board SPLASH shirt designs
  • TD: Alicia
    • Hair and The Nerd directors have gotten preliminary emails outlining the show/tech process
    • Updating the Student Theater guide
    • Sending Kim TD app soon
    • Been talking with James about lighting situation in Student Theater
    • Planning Techstravaganza

Other business:

  • James R.
    • Reached out to Alicia to address the lighting situation in the Student Theater
    • Discussed the possibilities of reaching out to maintenance to potentially repair the electrical; organizing and taking inventory of working lights; repairing or replacing existing lights 

Fall 2018 Season Announcement

On behalf of Stage Troupe's E-Board, we thank you all for your patience and understanding as we dealt with the unusual challenges this round of show selection has presented us with. We wish to communicate the selection process by which our season was decided so as to maintain transparency and hopefully clear up some questions you might have about this lengthy process. 

When the original vote for the mainstage show was held, the majority of the membership voted for Clue Onstage directed by Taylor House. Unfortunately, Stage Troupe was unable to secure the rights to produce Clue Onstage due to the fact that, unbeknownst to us, a professional production has announced a national tour of Clue Onstage. Due to the shortage of time between now and the beginning of the semester, E-Board decided unanimously and after much discussion that, given that rights could be secured, Stage Troupe should produce Hair as a Special Project rather than as a mainstage. 

To be clear: as per Stage Troupe's constitution, Hair was not eligible to become a mainstage show due to the fact that the pitch did not receive the majority of the membership's vote. We wish to emphasize that E-Board made every effort to adhere to the results of the vote, but the unforeseen circumstances regarding rights access were insurmountable. Furthermore, because the show was selected by Troupe's E-Board rather than by the membership, it must be produced as a Special Project instead.

Ultimately, Stage Troupe successfully obtained the rights to Hair, thus granting us the opportunity to add it to our fall 2018 season. Given the acquisition of rights, our confidence in the creative team, and the limited amount of time that inhibits us from potentially reopening pitches, E-Board has decided that Hair is an excellent addition to Stage Troupe's fall 2018 season. So without further ado, we proudly present the third production—a Special Project—to round out Stage Troupe's fall 2018 season:

Hair: the American Tribal Love-Rock Musical


Directed by Syd Romo
Music Directed by Ben Colgan
Choreographed by Arielle Kimbarovsky

 

We understand that this unusual situation might create some confusion, and we on E-Board assure you that we are here to support and communicate with you to the best of our ability. Please direct any and all questions, concerns, or thoughts you wish to share to stage@bu.edu. Once again, thank you for your patience and understanding throughout this crazy process! We are very excited for our fall season and we hope you are, too!

Executive Board Notes 8/6/18

Summer Show: No Exit

  • Director: David M.
    • Upcoming rehearsals to teach bellboy blocking and refresh for next show
  • TD: David G.
    • No issues to report!
  • Producer: Rachel R.
    • SAO has the reimbursement checks for people
  • SM: Ariana T.
    • Checked in with David to discuss the show, rehearsal process, etc.
    • Working on planning rehearsals around conflicts to prepare for next show
    • For the show on 8/29: some creative team members aren't able to attend; need to figure out some people to fill in for them

E-Board Check-Ins:

  • President: Alba
    • Approved a bunch of events on Orgsync (auditions, boards, etc.)
    • Meeting with Ariana to talk about COMBAT
  • VP: Erin
    • Reserved all the rooms for the semester
  • VPSP: Ariana
    • Thinking about and planning COMBAT: talking with Alba and planning to invite all five groups to participate
    • BUT Formal: looking at setting a date
    • Proposed shirts for SPLASH!
    • Talked to Summer Show creative team re: revival show time
  • Treasurer: Chrissy
    • The Nerd: DPS still has not received payment: called DPS
    • OrgSync and withdrawal requests approved for Footloose; materials should be here/on their way - contacting Eric
    • Footloose producer app now closed
    • Connecting with OB treasurer, Kobi K.
  • Secretary: Kim
    • Sending outreach emails to other groups on campus from Babatunde for Footloose
    • Communicating with other theatre groups to coordinate semester calendars
    • Posted first director Sunday spotlight
  • TD: Alicia
    • TD guide has been updated; will send to Kim to put on website
    • F&F SM app has been uploaded; apps due 8/12
    • Talked to Ruby; set a date and times for general tech meeting (9/15)
    • Video conversation w/ F&F TD Jake to talk about Troupe, TDing, Footloose, etc.
    • Might not bring in a set designer for F&F
    • In touch with Playwrights re: scheduling and navigating conflicts

Fall 2018 Season Announcement Postponed

As you might have already noticed, we have not yet announced our finalized fall 2018 season due to unforeseen circumstances; this announcement will be postponed until further notice. Just to clarify: The only show that is still pending is the second main stage of the season. Footloose and The Nerd remain part of the season as planned!

 We know it can be frustrating or unnerving to wait for so long, and we are grateful for your patience and your understanding. We apologize for the delay but we promise to let you know as soon as possible! Until then, feel free to reach out to a member of E-Board with questions and try to relax. Need a distraction? Keep an eye on our social media for Sunday Spotlight posts for our season directors and announcements about our first events of the school year! Thanks for hanging in there!

Executive Board Notes 7/24/18

Summer Show: No Exit

  • SM: Ariana T.
    • No show this week; just having meetings to work on scheduling

E-Board Check-Ins:

  • President: Alba
    • Been to SAO a lot
    • Should finally be ALL set with SAO for Footloose
    • Coordinating with other groups on scheduling and reserving first GMs
  • VP: Erin
    • No longer in France!
    • Booked audition rooms, coordinated with OB
    • Put in request for Student Theater reservations
  • VPSP: Ariana
    • Summer Show has been laid back what with no show this week; mostly just meeting to debrief and plan
    • Someone requested to borrow the Student Theater piano
  • Treasurer: Chrissy
    • Been to SAO a lot
    • Next to Normal Drum rental reimbursement has finally been approved
    • Going to call DPS on Thursday to confirm that they have received payment for The Nerd
    • Updated Footloose Orgsync events
    • No Exit reimbursements have all been completed
    • Producer app went out today!
  • Secretary: Kim
    • Posted her own Sunday spotlight post
    • Created voting google form—sent to Eric and Steve
    • Sent out emails to membership with voting procedure details, promoted on social media
  • TD: Alicia
    • Assigned an F&F TD! Jake is going to do great! Will meet with him this week to acquaint him with Troupe processes and begin planning
    • Created an F&F SM application—sent to Kim
    • Emailed Playwrights contact, extending the line of communication for this upcoming year
    • working with Footloose directors to complete WWN list, which is mostly done

Executive Board Notes 7/12/18

Summer Show: No Exit

  • Director: David M.
    • Taylor was amazing!
    • A bummer that so few people showed up, but that was somewhat expected
  • TD: David G. 
    • No complaints or concerns
    • The run was lovely!
    • Thank you to Alba for stepping in for Emma!
  • Producer: Rachel R.
    • Sent new production shots to Kim
  • SM: Ariana T.
    • Was missing lots of people during Tuesday rehearsal but was able to hold down the fort
    • Adding Taylor to the show went very well despite not having much rehearsal time
    • So proud of everyone
    • Showcase—very proud of everyone! Showcase and tour went well and sparked a lot of interest

E-Board Check-Ins:

  • President: Alba
    • Performed in showcase
    • Liked the tour and the different perspective it offered
    • Went to SAO a few times to work out wrinkles re: rights
    • Participated in reading committee
    • Ran sound for No Exit
  • VP: Erin
    • Still in France!
    •  Reached out to OB about audition rooms
  • VPSP: Ariana
    • Ran showcase
    • Organized and held reading committee
    • Meetings with reading committee groups on Sunday went very well
    • Working on writing questions for directors; in contact with all the prospective directors to schedule meetings
    • Talked to Shaina to set a date for Troupe/OB kickball (Saturday Oct. 6th)
    • Sent in spotlight material
  • Treasurer: Chrissy
    • Participated in reading committee
    • Went to SAO a lot:
      • Footloose: edited invoice submitted
      • The Nerd: waiting for approval for the event; uploading the theater schedule
      • Next to Normal: drum rental payment request submitted
      • Smokefall: edited invoice submitted; should finally be complete
      • No Exit: working on reimbursements; sent producer's guide to Rachel
  • Secretary: Kim
    • Posted on FB, Instagram, and Twitter for Showcase
    • Emailed Bryan Adams to resolve issue re: Smokefall rights with DPS
    • Made new No Exit Facebook event
    • Reached out to No Exit producers to get updated production photos (the first set of photos did not include Taylor or Doug)—and the new photos are great!
    • Shared next spotlight post!
    • Responded to some inquiries on FB re: Summer Show
  • TD: Alicia
    • Keeping in touch with David to see how Summer Show is going
    • Waiting on contact information for Playwrights
    • TD applications for F&F are still open!
    • Working on SM application for F&F to send to Kimmie for website
    • Participated with reading committee

Executive Board Notes 6/25/18

Summer Show: No Exit

  • Director: David M.
    • Nothing new!
  • TD: David G. 
    • Last run went fine
    • happy with how tech is going
    • Tech for Showcase is pretty simple—looking forward to it!
  • Producer: Rachel R.
    • Producing for No Exit is pretty much all wrapped up
    • Producing for showcase: working with Andrea to possibly create a program
  • SM: Ariana T.
    • Last run went well
    • Only concern is about transitioning into Taylor joining the performances; navigating conflicts
    • Met with David, working on rehearsal schedules

E-Board Check-Ins:

  • President: Alba
    • Picked up name tags today—missing Alicia's; sending an email to company
    • Filled out some Orgsync event work for Footloose
    • In showcase this week—exciting!
  • VP: Erin
    • Still in France!
    • Doing 25 live training
    • Working on getting rooms for auditions—corresponding with other groups to organize that; will work on this more in depth when she returns from France
  • VPSP: Ariana
    • Showcase is happening!
    • Had showcase rehearsal yesterday and it's coming together—much less concerned now
    • Had one person drop—total of seven acts
    • Integrating tech elements
    • Thinking of having each person performing introduce themselves before their performance
    • Reading committee: a bunch of people have signed up which is great!
    • Will make a reminder post for Reading Committee
    • Working out ways by which membership can hear from directors and vote on a show
  • Treasurer: Chrissy
    • Approved several Orgsync requests
    • Waiting on reimbursements; will probably take care of that next week
    • Still working on resolving unpaid balance from Smokefall
  • Secretary: Kim
    • Received several pitches!
    • Finished updating E-Board page on website
    • Contacted other groups re: showcase promotional material
    • Made third spotlight series post on Sunday
    • Working with Footloose team

Executive Board Notes 6/18/18

Summer Show: No Exit

  • Director: David M.
    • Pretty happy with turnout so far
    • Loves seeing audience respond to show
    • Doing a run on Mondays prior to Wednesday performances has been effective
    • Preparing for cast transition (double-cast role)
  • TD: David G. 
    • Tech is doing fine
    • Gotten some nice compliments on the set from freshmen
    • Feeling overall satisfied
  • Producer: Rachel R.
    • Printed more programs
  • SM: Ariana T.
    • Going well
    • Getting lots of interest from freshmen
    • Rehearsals: mostly running problem spots
    • Working on navigating around some conflicts

E-Board Check-Ins:

  • President: Alba
    • Corresponded with SAO: name tags should be taken care of and they should be on their way soon
    • Sent Kimmie information for website
    • Running soundboard tonight for No Exit rehearsal; will be running it for 7/11 performance
    • Nice to meet freshmen and potential new members through Summer Show and CGS
    • It's awesome when current Troupies bring freshmen to see the show
    • Acquired Alicia's Keys
  • VP: Erin
    • Still in France!
    • Accidentally bought peanuts instead of cashews
    • Talking with potential pitchers
  • VPSP: Ariana
    • Planning 6/27 showcase
    • Emailed Shiney James with showcase information
    • Corresponding with people participating to organize show, tech rehearsals, etc.
  • Treasurer: Chrissy
    • Figured everything out for Footloose rights: good to go
    • Also working on name tags with Alba
    • Working on Next to Normal drum rental invoice; talking with Daniel
  • Secretary: Kim
    • Made FB event for No Exit show #3
    • Talked with OB secretary, Ariel, about social media promotions for 6/27 showcase and Summer Show
    • Posted second installment in spotlight series
    • Got the F&F TD application from Alicia; put it on the website
    • Working on updating the E-Board page of the website

Executive Board Notes 6/12/18

Summer Show: No Exit

  • Director: David M.
    • First show went well and was well-attended
    • Looking ahead to working with Taylor in July
  • TD: David G.
    • First run was great!
    • Finding and solving minor problems along the way
  • Producer: Rachel R.
    • Has more things to put up in the window outside the Student Theater
  • SM: Ariana T.
    • Had the first performance! Great turnout!
    • First show went well despite being nervous
    • Had laid-back rehearsal yesterday

E-Board Check-Ins:

  • President: Alba
    • Contacted other theatre groups, told them to contact Ariana with interest in 6/27 showcase
    • Lots of interest in performing songs
    • Met potential new members at first Summer Show
    • Ordered name tags
    • Resolved issue re: Footloose contract; will follow up when she hears back from SAO
    • Met with Babatunde to discuss Footloose plans; reaching out to other groups on campus
  • VP: Erin
    • Still in France!
    • Enjoying France!
    • Talked to some people about potentially pitching
  • VPSP: Ariana
    • Met lots of new potential members at Summer Show!
    • Trying to work out a way for new members to get connected
    • 6/27 showcase: getting a lot of interest to sing for showcase
    • Talked to David G. about possibly setting up a "drop-in" tech for showcase
    • Anticipating making a post for reading committee
  • Treasurer: Chrissy
    • Rights for The Nerd as well as revival performance of No Exit are completed!
    • Creating OrgSync events for both shows
    • Participating in No Exit; helping Rachel with producing
  • Secretary: Kim
    • Made Facebook events for the first two Summer Show performances
    • Made pitch deadline extension announcement
    • Started the Summer Sunday Spotlight Series
    • Got No Exit production photos from Rachel; shared on social media
    • Talked with someone about potentially pitching for the fall season
  • TA: Alicia
    • Helping with Summer Show tech
    • Updated the TD F&F application and setting a deadline; putting it on Troupe's website
    • Talked with Babatunde and Abbey about Footloose set
    • Reminder: will be leaving campus at the end of the week
    • Compiling list of things we need to restock for Troupe; will work with Chrissy

Pitch Deadline Extended

Hello Troupies! E-Board has elected to extend the deadline for pitches for the fall 2018 season. In order to expand the possibilities for the season, we are accepting pitches for Special Projects such as one-act plays and singular scenes in addition to pitches for main-stage plays!

You can find the pitch form on the Forms and Resources page of the website. Please include with your pitch form a copy of the script. A digital copy of the completed pitch must be submitted to stage@bu.edu by 11:59 pm on Wednesday, June 20th. 

Don't hesitate to contact stage@bu.edu with questions! 

Executive Board Notes 6/3/18

Summer Show: No Exit

  • Director: David M.
    • Move in went well
    • Build is coming along
    • Costumers took measurements so that is underway
    • Some issues with rehearsal attendance
  • TD: David G.
    • Moved in
    • No major issues; just some minor tweaks
    • Working on costumes and makeup
    • Focusing lights
    • Sound cues are pretty much complete
  • Producer: Rachel R.
    • Getting lots done re: Facebook promo material; sent Kim FB event cover image
    • Headshots in progress
    • Sent out bio form
    • Starting on lobby decoration
  • SM: Ariana T.
    • Going well
    • Cast is almost off-book
    • Great to have tech teams at rehearsals
    • Discussing possibility of having informal talkbacks/meet and greet in lobby after shows
    • Planning for the 6/27 showcase and panel

E-Board Check-Ins:

  • President: Alba
    • Checked in on No Exit tech week and build, spoke with cast re: morale heading into first performance
    • Working on setting up 6/27 showcase; contacting other groups on campus to gauge interest in participating
    • Reopened pitches for fall season
  • VP: Erin
    • In France!
    • Talked with Ariana about rehearsal space for Summer Show; resolved some issues related to commencement weekend
    • Talking to people interested in pitching for fall season
    • Evan sent information re: booking BUSTies space
    • Will focus more at length on reserving rooms for next year when she's back in Boston
  • VPSP: Ariana
    • Summer Show: see No Exit check-in
    • Gauging interest with No Exit cast in participating in 6/27 showcase
    • Will make a post soon about showcase
    • Working with Alba to correspond with other groups re: showcase and panel
    • Wants to update the display case outside the Student Theater; will work with No Exit producers and possibly Alba
    • Got the VPSP guide from Abby
  • Treasurer: Chrissy
    • Still waiting for producer's guide
    • Still needs to submit rights request for The Nerd; going to prioritize this
    • Working on some reimbursement forms
  • Secretary: Kim
    • Updated some of Troupe's social media
    • Went to graduation, posted a senior sendoff on Troupe's media
    • Made posts re: reopening pitches for fall season
    • Working with No Exit producers to post promotional material for the show
    • No Exit Facebook event will go live tonight or tomorrow morning
    • Ideas for connecting and collaborating with other other theatre groups (on- and off-campus)
  • TA: Alicia
    • Helped with No Exit build and move-in; will be in attendance during tech week and performances as much as possible
    • Thank you to everyone helping out!
    • Process seems to be going smoothly from a tech perspective
    • Looking into opening TD applications for F&F show soon
    • Making a list of ways to improve the Space by replacing items that are frequently used, in need of repair, etc; will share the list with Chrissy to see what is doable