Executive Board Notes 10/15/17

Show Check-Ins:

  • F&F Weekend: Grease
    • Director: Ellie
      • Tech week was definitely stressful with scheduling stuff. 
      • Everyone really came together and made a huge effort. 
      • Alicia and Caitlin were super helpful, as always.
      • People were so amazing. Energy the cast brought was insane. 
      • Thank you so much to everyone who helped. So proud of show. 
      • Tips: befriend your stage manager, have to trust that it's going to happen. learned to laugh at the little things. 
      • Don't need to take on every single thing as director. Stepping back and letting other people handle it was helpful. 
      • Really enjoyed E-Board coming to rehearsals, but would be helpful to know when. E-Board made themselves really available and it was appreciated.  
      • Should maybe have guidelines for relationships between assistant directors and department heads. 
    • Asst Director: Lara
      • The show went well. Learned a lot throughout the process. 
      • The cast was fabulous. Working with the cast was really great and fun. Responded well and have a lot of great new people to Troupe.
      • Ariana was incredible. Can't even put into words. Sam was equally wonderful. 
      • Had some trouble as AD knowing exactly what to do. Obviously depends on the show, but would love in the future if there were outlines of what the responsibilities were. 
      • Communication was good, but was unsure of who to go to for some things. Didn't want to overstep. 
      • Really nice for E-Board to sit down with the cast. They enjoyed that. 
    • SM: Ariana
      • It went so well! Cannot thank everyone enough. 
      • Cast was absolutely incredible. 
      • Wrote thank you notes for the E-Board. 
      • Really hard to make a schedule with the cast. Hard with some people's class schedules. 
      • If there's any way to assign ASMs at the beginning for Tsai shows, that would be great. 
      • Avoid overlapping duties, i.e. head lighting designer was also in the pit. 
      • Creating a creative team group chat at the beginning would have been helpful. 
      • Rachel is definitely ready to SM. 
    • TD: Alicia
      • Had great communication with Sam from the beginning. Built it up with Ariana as well. 
      • Asking people for favorite things at the bottom of emails was helpful for communication.
      •  Don't be afraid to ask cast and crew for help during tech week. 
      • Asking for permission right away from Tsai people was very helpful for maintaining good relationship.
      • Hard to meet PO deadline because of the short timeframe. Plan for it in the future.
      • Ask Tsai for deadlines if they don't give them to you. 
      • Make sure whole creative team is clear about set design. 
      • Some things in the guides need to be updated. 
    • Producer: Sam
      • Did really well producing wise. Sold over 1000 tickets across the weekend. 
      • Pleasure working with cast and crew with sharing all the promo material. 
      • Producer's Guide should be updated for Family & Friends weekend because it's so different from a regular main stage. 
      • Should be a rule for Tsai shows that you need two head producers. 
      • Meeting with entire creative team was good, but should happen at the very beginning.
      • Would be helpful if someone on E-Board went to SAO at the very beginning of the semester to find out what has changed. 
      • Might be good idea to have producing workshop at the beginning of the semester.
  • Speech and Debate
    • Director: Sarah
      • Finished blocking the show and doing runs this week.
      • Started practicing transitions with moving furniture in between scenes.
      • Cast is a little behind on lines, but full faith they will have smooth runs by Thursday.
      • QuickTime projections aren't working, so need to make those.
      • Overall, things are going really well.
    • SM: Lauren
      • Cast is getting comfortable with their lines and getting off book.
      • Having the theater for the week was very helpful.
      • Got to sit in on Grease run to review calling a show.
      • Feeling very good and excited for move-in! 
    • TD: Francis
      • Build week starts tomorrow. Plan on being in the Space from 6-10. Will make list tonight of things to do. 
      • Got paint and marked which flats they're going to use. 
      • People are going to rehearsals this week. Should have extra people for build week. 
      • Talked about projections, so working on that.
      • Week from today is move-in.
    • Producers: HwaYoun and Elle
      • Submitted POs, digital signage, and Warren poster.
      • T-shirts have been ordered and assistants are working on programs. 
      • Going live with social media early this week.
  • The Flick
    • Director: Lucy
      • Rehearsals have been going really well. Cast is amazing. They are working so hard. 
      • Talked to Tori about promo materials. Scheduled a photoshoot. 
      • All but 1 scene is blocked. 
      • ASMs did great job filling in for Abby this week.
    • SM: Abby
      • Was at Grease this week, but heard ASMs did a fabulous job. 
      • Ran lines with cast today. They're on their way. 
      • Haven't heard from tech people yet, but would like to start seeing them at runs. 
      • Everything is going really well.
      • Will be getting keys to the theater this week.
    • TD: David
      • Cut list is made.
      • Inventoried flats and we have more than enough.
      • Wood order was sent to Tori to send through SAO.
      • Getting paint next Saturday.
      • Trying to do another round of department meetings this week. 
    • Producers: Angelica and Tori 
      • Assistants are all amazing. 
      • T-shirt design is almost done. Sending out t-shirt and bio form today or tomorrow.
      • Photoshoot planned for tomorrow. 
      • Started programs. Plenty of time for those.
      • Started dorm flyers that are due in two weeks. 

E-Board Check-Ins:

  • President: Chris
    • Met with creative team of Grease to talk about communication. Seemed to help. 
    • Talked to a few members of the cast and crew about how things were going.
    • Got iPads from Shiney James. Orientation office was so nice to work with.
    • Helped Sam with Grease programs.
    • Secured swipers from Tsai. Might want to add that to Producer's Guide.
    • Gave Jeff contact info at the beginning of tech week and he seemed to really appreciate it.
  • VP: Evan
    • Need a new name tag.
    • Helped a lot with Grease this week.
  • VPSP: Abby
    • Was at Grease this week. Checked in with people throughout the process. 
    • Started talking about One-Acts to Grease people. 
    • Shout out to cast and crew. They were wonderful and respectful. 
  • Treasurer: Andy
    • Helped Sam with lobby stuff this week and house during the shows. Shoutout to Sam for being great. 
    • Submitted reimbursements this week. 
    • Need to meet with Sam to update Producer's Guide.
    • Programs were frustrating. 
    • Shoutout to Chris for helping with iPads and swipers. 
    • Reminded Ellie about librettos. 
  • Secretary: Lucy
    • Festival with Grease happened. Went with Andy. Cast and Lara were troopers. 
    • Answered many emails this week about people buying the wrong tickets and worked out refund process with Andy. 
    • Going to make Speech and Debate and Second GM FB events this week. 
  • TA: Caitlin
    • Grease tech week this week. Abby was great resource. 
    • Safety trainings were this week. Stage Troupe is all set. 
    • Finalized paperwork for rentals. Will be getting Andy copies this week. 
    • Going into Speech and Debate build week this week. 
    • Sending out a survey this week about Grease
    • Some sound equipment in the Space that will be brought to the Workshop. 
  • Steve
    • Saw Grease on Saturday. It was great. 

Executive Board Notes 10/8/17

Show Check-Ins:

  • F&F Weekend: Grease
    • Director: Ellie
        • Fixing trouble spots, but in a good place. 
    • Asst Director: Lara
      • Tired, but kicking.
      • Would love to have McKayla meet with Alicia about platforms.
    • SM: Ariana
      • Stressed out a little because of conflicts.
      • Move-in went well. Everyone showed up on time.
      • Sitzprobe went really well. 
      • Heading into tech week, hoping cast can minimized conflicts. 
      • Gave Evan keys to Student Theater. 
    • TD: Alicia
      • Caitlin and Chris were saviors! 
      • Move-in happened. Everyone was super collaborative.
      • Ran into a couple issues with the set, but Chris and Caitlin solved it.
      • Issue with lights and Tsai, but it was worked out. 
    • Producer: Sam
      • Headshots were edited and were sent out to the cast.
      • New cover photo this week as well.
      • Working on the budget and getting all the receipts from people as they come. 
      • Videos are all done. One for every day this week. 
      • Lobby plan in place. Started working on it today. A lot of it was finished today. 
      • Have a surprise promo event planned. 
      • Program is done. Good and ready to be ordered.
      • Picked up mics from SPS so that is all set. 
      • Confirmed that BU Today will send a photographer to do feature on the show. 
    • Choreographer: McKayla
      • Dances are almost all stage ready.
      • Finishing the rest of the choreography tonight and practicing all of them. 
      • Focusing on blocking numbers on the platforms.
    • Music Director: Jake
      • Only have a couple of background vocals left to polish.
      • Sitzprobe was success.
      • Pit will be moving into Tsai sometime before rehearsal on Sunday.
  • Speech and Debate
    • Director: Sarah
      • Got music and sheet music. 
      • Every scene is blocked, except the two short songs and dance. Working on that this week. 
      • Actors are working hard to get off book. 
      • Went to see lead in a debate competition at Harvard. 
    • SM: Lauren
      • Cast is gelling really well. 
      • Soft off book is this Tuesday. Hard off book is next Tuesday.
      • Went to real life speech and debate competition. 
      • Photoshoot potentially this week. 
      • Lots of scheduling conflicts. Figuring it out and it's working. 
    • TD: Francis
      • Had a tech meeting today. Someone from every department was there.
      • Things are moving along on schedule.
      • Have a set design everyone is happy with. 
      • Need to meet with build to see what we have and need to make. 
      • Need to meet with lights. 
    • Producers: HwaYoun and Elle
      • Scheduled promotional shoot for cast.
      • Updated Warren poster. 
      • Made a Snapchat filter. 
      • On schedule to start promo when Grease ends. 
  • The Flick
    • Director: Lucy
      • Most of Act 1 and half of Act 2 is blocked. Finishing the rest this week. 
      • Went to West Newton with David to pick up theater seats. Will write thank you note this week. 
      • Actors are working to get off book. 
      • In a good spot. 
    • SM: Abby
      • Esiri got permission to take an exam early, so don't need to push back the time of show. 
      • New ASM Andrea is great! 
      • Won't be at rehearsal this week because of Grease
      • Soft off book is this week. Hard off book is next week.
    • TD: David
      • Got seats today! 
      • Helped Grease build today with Lucy.
      • Chrissy has great ideas. 
      • Signed up for safety training.
      • Doing cut list soon. 
      • Departments who need to go into rehearsal are going next week.
    • Producers: Angelica and Tori
      • Google calendar is made and set up.
      • Met with assistants and know what they're interested in. Meeting with them again this week.
      • Looking at different dates for promo videos and headshots.  

E-Board Check-Ins:

  • President: Chris
    • Met with Bryan about Room Res. 
    • Helped Evan relocate rehearsals. 
    • Met with Dean Battaligno about the space on Beacon. Perfect for our needs. 
    • Set up meeting with Grease creative team in person. 
    • Helped build on Tuesday.
    • Played kickball and Self Care Saturday.
  • VP: Evan
    • Worked out rooms problem, but concerned about future semesters.
    • Dropped in and helped out with little things with Grease.
    • Played kickball.
  • VPSP: Abby
    • Kickball happened. It was fun. We hustled well. Traveled as a group with OB this year. 
    • Had Self Care Saturday for Troupies. Membership enjoyed it. 
    • Started promoting One Acts to people. Been getting interest. 
  • Treasurer: Andy
    • Made OrgSync events for main stages.
    • Submitted Eventbrite requests for Speech and Debate and The Flick.
    • Helped Sam with a lot of Grease stuff today. 
    • Ordered Space stuff for Caitlin. 
    • Chris is picking up iPads this week for F&F. 
    • Kickball happened. It was fun. 
    • Ordered some stuff from DPS. 
  • Secretary: Lucy
    • Submitted Grease to BU and ArtsBoston calendars. 
    • Some issues with festival details, but getting it sorted tonight.
    • Also met with the Grease creative team. 
    • Helped with Grease build this week. 
    • Sent out email with info on the rest of the GMs for the semester.
    • Made Facebook events for Kickball and Self-Care Sunday and went to those events.
  • TA: Caitlin
    • Grease build week was this week. 
    • Bought things for the Space. 
    • Sent out a huge email to other groups about safety training and rental procedures. 
    • TDs have all checked in about safety training. 
    • Gave Space key to Francis. 

Executive Board Notes 10/1/17

Show Check-Ins:

  • F&F Weekend: Grease
    • Director: Ellie
      • Rehearsals are great. Right on track. 
      • Attendance at rehearsals has been an issue, but working it out with Ariana.
    • Asst Director: Lara
      • Emphasis on scheduling problems-- there have been some injuries and illnesses. Working around it.
      • Acted as the understudy this week. 
      • Have 4 numbers left to choreograph. 
      • Songs are going well.
      • Communication between some of the creative members has been difficult because of scheduling conflicts.
    • SM: Ariana
      • Finished blocking the entire show. 
      • Working on music and choreography today and tomorrow.
      • Tuesday-Friday are full runs.
      • Added two people to show: Nolan and Maeve. 
      • Attendance has been hit and miss with people not coming to rehearsal. 
      • Met with Alicia and Caitlin to go over Tsai scheduling.
      • Sent Alicia notes we've been taking about additional costumes and props. 
      • Hard off book is pushed to Wednesday. Alleviated a lot of stress with actors. 
    • TD: Alicia
      • Had all department meetings. Everyone seemed to be on schedule today during tech meeting.
      • Went to Emerson to pull costumes.
      • Placed the paint order through Home Depot. Will get picked up tomorrow. Cheaper than expected. A little difficulty with department communication, but it was managed.
      • Wood order was delivered. Shoutout to Carter for helping with it. 
      • Confusion with SAO over U-Haul this week. Needs to be done through a reimbursement. 
      • Tsai's on board with everything. Set up Columbus Day with them. 
      • Some trouble with attendance in tech meetings. 
    • Producer: Sam
      • Flyers are printed and should be up in residence halls tomorrow.
      • Wood order made it.
      •  Met with Andy this week to go over updates on promo material.
      • Emailed Tsai to get lobby plans approved. 
      • Met with all assistants this week, so everyone has their assignments. Brainstormed some new promo material.
      • Went over program stuff. Talked to new cast members for their bios.
      • Went to rehearsal to take headshots. In process of editing. All footage for promo videos has been taken. 
  • Speech and Debate
    • Director: Sarah
      • Rehearsals are going really well.
      • About 2/3 of the show is blocked.
      • Waiting on getting the sheet music from SAO to block the music scenes. Talking to Andy about that.
    • SM: Lauren
      • Cast has been working on learning their lines. Really happy with it so far.
      • About 75% of the show is blocked. 
      • Had to make some schedule changes because of conflicts, but shouldn't be too much of a problem.
      • ASM Lena is fantastic. Covered some rehearsals on her own.
      • Hashing out the rest of the rehearsal schedule soon. 
    • TD: Francis
      • Had department meetings.
      • Having a couple of issues with set design, but working it out soon. 
      • Everything else going well.
    • Producers: HwaYoun and Elle
      • Met with assistants on Friday and assigned their roles. 
      • Elle made a Warren Poster design and it looks great.
      • All set to start promos once Grease is over.
  • The Flick
    • Director: Lucy
      • Rehearsals are going really well. Most of Act 1 is blocked. Should finish up and block Act 2 this week.
      • Cast is doing great. Already learning lines, thinking about character.
      • David found chairs- yay! Hyped about set design. 
      • Met with producers. Also very excited about their ideas.
      • Very on track with our schedule so far. 
    • SM: Abby
      • Will meet early this week to plan rehearsals moving forward.
      • Don't have the best rehearsal room, but Evan is working on it. 
      • Has 1 ASM, but she's really great. Should be fine with just one. 
      • Basically in the clear with schedule issues for show week.
    • TD: David
      • Bulk of department meetings this coming week. 
      • Set design is finished and beautiful. HwaYoun did an amazing job. Will do cut list sometime soon.
      • Getting FREE seats from Coolidge Corner Theatre and West Newton Cinema, which is amazing.
    • Producers: Angelica and Tori 
      • Met with assistants and Lucy. Got communications systems ready.
      • Making a Google calendar that has all the really important dates for deadlines. 
      • Talked about promotional materials and have ideas for poster and promo videos. 
      • Allocated different jobs for the assistants. 
      • Making quick scripts for the videos this week. 

E-Board Check-Ins:

  • President: Chris
    • Participated in COMBAT. Loved it.
    • Met with some Board members individually to talk about communication.
    • Contacted Shiney about iPads for F&F.
  • VP: Evan
    • Helped out with some Grease related stuff. 
    • Working on getting rooms for The Flick on 25 Live.
    • Need to contact Facilities to paint the theater. 
  • VPSP: Abby
    • COMBAT happened. Went really well. All the other groups were so great to work with. Really communicative. Board was super supportive. 
    • In the future, let's avoid having COMBAT on Yom Kippur if possible. 
    • Kickball is happening on Saturday. Boston Common, probably 1:30. 
    • There are still tie-dyed t-shirts in the workshop. Will make a post for people to go pick them up.
  • Treasurer: Andy
    • Need to contact SAO about music for Speech and Debate.
    • Had awesome meeting with Sam this week about Grease. 
    • Will contact Home Depot about possibly waterlogged wood if necessary.
    • Had Chris contact Shiney about iPads.
    • Loves producers. Very proud. 
    • Lots of tech hasn't paid dues yet. Will post in the FB group.
  • Secretary: Lucy
    • Made Grease Facebook event. Will finish submitting show to various calendars today.
    • Will make Kickball event as soon as details are finalized.
    • Will send out email about next GMs tomorrow if there are no objections. 
    • Emailed the Opening our Doors festival person to request a table to sell Grease tickets at the event for a few hours. 
    • Got rehearsal videos from Ariana to use for Instagram promotion. 
    • Wrote for COMBAT. Tons of fun.
  • TA: Caitlin
    • Helped Abby with COMBAT tech. Next year, it might be good to have a universal strike talk with all the groups for expediency.
    • Having a universal computer for sound would also be good for next year's COMBAT. 
    • Will work on striking the lights. 
    • Moved some things from Summer Show in the workshop back to the Space. 
    • Going to reach out to Playwrights because they have a show during Grease build week. 
    • Space Cleaning tentatively will be December 9. Will reach out to friend in facilities about dumpster. Sent Andy a list of things to buy. 
    • Attended SAO hazing training today. 
    • Moved a few tech people around.
    • Need to buy more fireproofing.

Executive Board Notes 9/24/17

Show Check-Ins:

  • F&F Weekend: Grease
    • Director: Ellie
      • Rehearsals going really well. 
      • Have all of Act 1 completely done. 
      • Cast is incredible. A lot of talent from freshmen and they are handling it beautifully. 
      • Lots of conflicts, but Act 2 will hopefully be done next week.
      • Doing a lot of character stuff in rehearsal already. Cast is very enthusiastic. 
      • Have all the libretto contracts--there are just two people who need to sign them. 
      • Met with Alicia-- going to send her a list of all relevant costume things. 
      • Figuring out the car. 
      • Figured out final set design. 
    • Asst Director: Lara
      • This week has been awesome. Everyone is so talented.
      • Had problems with several people dropping, but working it out. 
    • SM: Ariana
      • Act 1 is blocked. 
      • Cast is so amazing. People are off book already. 
      • Have had a few music and choreography rehearsals. "Greased Lightning" is blocked.
      • Soft off book is on Saturday. Hard off book is that following Tuesday. 
      • Met with Lara to talk about the schedule for next week. Lots of conflicts, but schedule is shaping up. 
      • Coordinating date for headshots. 
      • Met ASMs-- they're great. Came to rehearsal yesterday. Sent in schedules. 
      • Got key to the workshop. 
      • Planning to meet with Alicia sometime this week. 
    • TD: Alicia
      • Has a crew! 
      • Wood order was placed. Price was more than anticipated, but rearranged the budgets. 
      • Met with Ellie to be on same page for vision.
      • Met with Tsai to go over guidelines. They approved the set design and they gave a schedule. 
      • First tech meeting this morning. Department meetings are being scheduled. 
    • Producer: Sam
      • Snapchat is up and running. Good amount of people have signed up. 
      • Wood order is placed. 
      • Coordinating with Alicia for delivery on Saturday.
      • Met with 3 out of 4 assistants. 
      • Should be good to meet all deadlines in the next few weeks.
      • Rearranged budget with Alicia. 
      • Emailed all the heads with their budgets, so they all have them. 
      • Have a shirt design and the bio form is sent out and due tonight. 
      • Microphones are reserved through SPS. Should have all 16, plenty of extra were something to go wrong.
      • Had photoshoot with the four principle actors on Friday. 
      • Have poster, cover photo made-- ready for approval.  
      • Producer guide needs a little revamp for Family & Friends Weekend shows. 
  • Speech and Debate
    • Director: Sarah
      • Read through was great. 
      • Actors are new to acting in general, but all extremely talented. 
      • Holding off on singing and music scenes for now. 
      • First tech meeting was amazing. 
      • Scheduled the next two weeks.
      • Meeting with producers this week.
    • SM: Lauren
      • Had rehearsals and they were great. Love cast.
      • Scheduled the next two weeks of rehearsal. 
      • Met one of the ASMs. 
      • Sending email to cast tonight with schedule. 
    • TD: Francis
      • Had tech meeting. Working on scheduling department meetings.
      • Has an ATD. Her name is Kendall. She's great.
      • Met with Sarah to talk about show things. 
    • Producers: HwaYoun and Elle
      • Met together yesterday to get basic dates. Split up responsibilities.
      • Aiming to have promotional stuff done by October 16. 
      • Making plans to meet up with Sarah and Lauren to plan a promo photoshoot with the cast.
      • Sending out budget emails to all the crews soon. 
  • The Flick
    • Director: Lucy
      • Read through went very well.
      • Met with Abby about scheduling for hard/soft off book, blocking dates.
      • Met with David about tech vision. It was very productive.
      • Talked to Tori briefly; meeting with producers sometime next week.
      • Starting blocking rehearsals tomorrow.  
    • SM: Abby
      • Set off book dates and target dates for blocking. Very busy cast, so it could change by a day or two.
      • Got ASMs, met one of them today at tech meeting. She's great. Reaching out to the other one.
      • May need a room for Sunday nights. 
      • Big conflict for one of the actors on a show night. Working it out.
    • TD: David
      • Has an ATD! It's Chrissy, yay. Scheduling department meetings. Grease is first priority because of time constraints.
      • Had great chat with Lucy. 
      • Need to talk to HwaYoun immediately about a set design. 
      • Need to move some money in the budget around. Wants to go into Space and check out wood. 
      • Got rehearsal schedule from Abby. Techies should be dropping in to rehearsals soon. 
      • On track for the next few weeks. 
    • Producers: Angelica and Tori 
      • Angelica has been out of town, but the producers are meeting this week.
      • Have some ideas for promotional material. Excited!

E-Board Check-Ins:

  • President: Chris
    • Helped Abby with Ice Cream Social.
    • Helped Abby and Caitlin with Techstravaganza.
    • Had Abby reach out to Rachel about inviting the OB board to Ice Cream Social. Sent a delegation to OBicnic.
    • Getting input from creative teams and board members. Grease process is going so well. 
  • VP: Evan
    • Helped out with Ice Cream Social and Techstravaganza. 
    • Dropped in a couple times to Grease rehearsal room. Going to make a point to drop in to other show's rehearsals as well. 
    • Booked Abby's room for COMBAT.
    • Had consultation with someone from the Square. All set to do Tsai and ordered BUPD.
  • VPSP: Abby
    • Ice Cream Social and Tie Dye happened. It went super well. Good turnout. Everyone had a fun time. We sold the rest of the t-shirts. 
    • Techstravanganza went really well. Props to actors for acting in the scene. 
    • COMBAT is happening this weekend. Super excited. Someone has reached out about directing and SMing. Meeting Tuesday with other groups to go through the schedule. Will be bouncing to all 3 groups during COMBAT. 
    • Kickball looks like it'll be happening October 7. Had meeting with Rachel about it. 
    • Going to post in the group about shirts.
  • Treasurer: Andy
    • Helped Sam figure out wood order for Grease
    • Need to call SAO about the Eventbrite for Grease
    • Sent the budgets for all the shows out to the producers. Reached out to all of them. 
    • Started group message with all the heads to make contact direct and fairly informal. 
    • Gave Sam rights info that she needed for promotional material. 
    • Will send rights for other shows to respective producers. 
    • Sold out the t-shirts. Going to talk to Lucy about new Troupe merch.  
  • Secretary: Lucy
    • Made Facebook events for Techstravaganza, Ice Cream Social, and COMBAT.
    • Sent out reminder email for all upcoming events. Told people to join Facebook group and many new members did.
    • Updated website with full creative teams. 
    • Confirmed time for Opening Our Doors Festival and sent it to Ellie and Ariana.
    • Attended OrgSync SAO training webinar. 
    • Talked to Sam about Grease promo material time frame.
    • Uploaded Summer Show photos to Facebook and Flickr. 
    • Promoted the Grease Snapchat.
  • TA: Caitlin
    • Made tech lists, but watching them as people drop.
    • Has ATDs now for both Francis and David and they are very excited. 
    • Went to a Tsai meeting with Alicia as both ATD and TA.  Tsai schedule is better this semester than it was for The Addams Family. No classes this semester in Tsai, so the pit doesn't need to be struck every night. 
    • Planned Techstravaganza. Abby was huge help. Good turnout. All the workshops happened. Will update guide for tips about that. 
    • Talked to Francis and David today about giving Grease priority for department meetings. Tech meetings went really well. 
    • Reached out to Alison about SM guide and she offered to write it. 
    • Talked to Chris about rental procedures. 
    • Went to an SAO safety training this week. 

Executive Board Notes 9/17/17

Show Check-Ins:

  • F&F Weekend: Grease
    • Director: Ellie
      • Auditions were fun! SO MANY talented auditionees, it was hard to narrow down the pool.
      • Time management-- it was difficult giving everyone enough time to showcase their talents, but handled as efficiently as possible. 
    • Asst Director: Lara

      • Ditto Ellie. Communication was a little tough, especially during callbacks, but was handled.
    • TD: Alicia
      • Evan gave me keys to the theater and then we cast the show, yay!
      • Already in contact with Rishka of BU OBOB.
      • Looking at conflicts, lots of people gone on Columbus Day.
      • Goal is to be done blocking Act 1 by this weekend.
    • Producer: Sam
      • Wood order was placed at SAO.
      • Got budget from Andy and gave to Alicia. 
      • Met with HwaYoun for some graphic design work. 
      • Set up a SnapChat account. 
      • Working with Ariana and Ellie to schedules times for photoshoots.
    • SM: Ariana
      • Finalized set design.
      • Talked to a lot of prospective technicians at tech meeting. 
  • Speech and Debate
    • Director: Sarah
      • Callbacks and auditions went very well (as was evident by the early end time on Thursday).
      • A little difficult at first running auditions alone, but having E-Board members send people was helpful. In retrospect, maybe would've left sides in audition room with notes.
      • Nerve wracking process, but felt like E-Board was very supportive.
      • Had first read through this morning-- new freshmen are "KILLER."  
  • The Flick
    • Director: Lucy
      • Auditions and callbacks went very smoothly. E-Board was supportive--brought juice and moral support. Other directors were also helpful and supportive in managing the dropped callbacks and people's conflicts. 
      • Adores cast. 
      • First read through is this Wednesday.  

E-Board Check-Ins:

  • President: Chris
    • Auditions went very well, over 100 people auditioned!
    • Negotiations were a breeze and there are a lot of excited new members.
  • VP: Evan
    • Helped facilitate auditions.
    • Confirmed Tsai with Andy for F&F.
  • VPSP: Abby
    • Ice Cream Social is this week-- need to buy the ice cream. 
    • COMBAT email was sent out to each group. 
    • Promotional social media posts will start rolling out this week.
  • Treasurer: Andy
    • Mediating cast lists went remarkably well.
    • Submitted reimbursements for Lucy.
    • Tie-dye materials acquired. 
    • There are some creative team members who haven't paid dues. 
    • Went to a Treasurer training session. 
  • Secretary: Lucy
    • Director hat was on this week because of auditions.
    • Answered many, many emails about auditions and the tech meeting.
    • Updated 'What's on Stage Next' on the website and the cast lists for each show.
    • Will be making Techstravaganza, Ice Cream Social and COMBAT FB cover photos/events this week. 
    • Will update the website again with full creative teams once list is posted.   
  • TA: Caitlin
    • Also mediated this week-- it was very nice to meet many new people!
    • Helped place Grease wood order.
    • Producers should have OrgSync access immediately.
    • Tech meeting went very well.  

Fall 2017 Cast Lists

Take a deep breath and scroll down. Come back up here when you're done.

Did you get cast? Congrats!! Your director will be in touch soon. But it doesn't have to stop there-- you can also tech and produce. Learn more about that below! 

Didn't get cast this time? We're really sorry, we know this sucks and is a super hard thing to process, but just know that this doesn't reflect your talents as an actor at all. We were blown away by the high turnout and amazing talent we saw. The directors had some very difficult decisions to make. 

We would still love for you to get involved with Stage Troupe and there are a myriad of ways to do that! Our first tech meeting is this Saturday, September 16 at 4 PM in The Space. Tech is a fantastic way to dive into Troupe. Our motto is "learning by doing," so absolutely no experience is necessary. That goes for producing as well! If you have any interest in Photoshop, budgeting, marketing, or poster design, producing may be your specialty.

Tech and producing forms can be found on the Forms and Resources page of this website. They are due by September 19 via email. Send your tech forms and questions to our Technical Advisor, Caitlin, at crf18@bu.edu. She pinky promises to be super nice and teach you anything you need to know. So does Andy, our Treasurer, for producing (send your producing forms to him at moellera@bu.edu). 

There will be more acting opportunities throughout the semester! Stay tuned for news about COMBAT and One Acts.

And now, the moment you've all been waiting for, here are the cast lists for our Fall 2017 season:

Grease

Sandy: Morgan Cope

Danny: Greg Bond

Rizzo: Sam Rossi

Frenchy: Danielle Hope Diamond

Kennicky: Carter Farnsworth

Sonny: Aaron Sandhu

Doody: Charles Coleman

Vince Fontaine: Nick Neville

Teen Angel: Nick Neville

Johnny Casino: Roberto Nunez

Eugene: Babatunde Alford

Patty: Jailyn Duong

Marty: Cassidy Donohue

Jan: Marcella Mazzenga

Roger: Chinda E.

Cha Cha: Isabel Contreras

Miss Lynch: Margo Cramer

Radio Voice: Kim Zak

Ensemble:

Connor Gallacher

Heather Rubin Cabrera

Gaby Horche

Miranda Primm

Izzy Yamaguchi

Maggie Skaza

 

Speech and Debate

Diwata: Michelle Sandler

Solomon: Aditya Jain

Howie: Rama Lauw

Teacher: Mia Carradine

Reporter: Miranda Montgomery

 

The Flick

Sam: Chris Remillard

Avery: Esiri Madagwa Jr.

Rose: Sophia Pouzyrev

The Dreaming Person/Skylar: Christina Bissereth

Fall 2017 Callbacks List

I know, I know... CTRL+F your name a couple times and then come back up here for some important info when you're done. 

Did you get a callback? Congratulations!! Your director will be in touch soon, letting you know which role(s) you were called back for and materials you may need to bring. Callbacks will be held Thursday, September 14 from 5-10PM in CAS 522. You will be expected to stay the whole time. If you have any conflicts in that time period, please email stage@bu.edu ASAP and we will do our best to accommodate you. If you wish to drop a callback, please also email stage@bu.edu as soon as you can. 

Didn't get called back?  We know this is a bummer and there's not much we can say right now to make it better, but it doesn't mean you can't get involved with Troupe this semester! We would still love to have you. Our fall tech meeting is this Saturday, September 16 at 4:00 PM in The Space. We always need people for tech crews and it's a really fun way to meet new people and discover talents you may not even know you have. No experience is required to be on a tech crew! Tech forms are available on the Forms and Resources page of this website and may be emailed to crf18@bu.edu or stage@bu.edu by September 19. 

If you're more interested in advertising, poster design or marketing, then producing may be your thing! Producing applications can also be found on the Forms and Resources page. They are due by September 19 to moellera@bu.edu. Feel free to send along any questions you may have about producing as well. 

And don't worry, if you want to keep acting, there will be more opportunities throughout the semester. Stay tuned for news about COMBAT and One Acts.

And without further ado, here are the lists:

Grease

Babatunde Alford

Greg Bond

McKenna Canty

Charles Coleman

Isabel Contreras

Morgan Cope

Margo Cramer

Danielle Diamond

Haley DiMartino

Cassidy Donohue

Jaylin Duong

Chinda Eleonu

Carter Farnsworth

Dylan Gabriel

Connor Gallacher

Maeve Hawk

Dylan Herina

Melissa Hollis

Sage Holloway

Gabby Horte

Aditya Jain

Claire Jennings

Ruth Johnson

Tori Jones

Rama Lauw

Carey Lin

Erin Love

Esiri Madagwa Jr.

Marcella Mazzenga

Miranda Montgomery

Nick Neville

Roberto Nunes

Christy Osler

Miranda Primm

Faith Reed

Samantha Rossi

Heather Rubin Cabrera

Andrea Rustad

Aaron Sandhu

Kendall Schneider

Linda Seminaro

David Simon

Maggie Skaza

Nolan Spencer

Polen Ural

Georgia Vachon

Izzy Yamaguchi

Kim Zak

 

Speech and Debate

Mia Carradine

Evan Creedon

Lucas DeOlivera

Cassidy Donohue

Angelica Guarino

Sage Holloway

Aditya Jain

Ruth Johnson

HwaYoun Kang

Abby Kass

Christy Matino

Marcella Mazzenga

Julianna Montana

Miranda Montgomery

Hameed Mourani

Sophia Pouzyrev

Conner Reed

Kathleen Reeve

Chris Remillard

Michelle Sandler

Eli Saracino

Nolan Spencer

Kim Zak

 

The Flick

Christina Bisserth

Mariel Cariker

Flannery Gallagher

Angelica Guarino

Sage Holloway

Taylor House

Abby Kass

Esiri Madagwa Jr.

Christy Matino

Sophia Pouzyrev

Chris Remillard

Aaron Sandhu

Michelle Sandler

Eli Saracino

Kendall Schneider

David Simon

Nolan Spencer

Leonara Telford

Akshai Wadhwani

Mustafa Yazdani

Emily Zisko

 

GM #1 Recap

🎭 Hello! 🎭

For those of you who came to the General Meeting tonight, it was lovely seeing both new and familiar faces excited about Stage Troupe! If you weren't there, no worries-- here's a rundown of everything we covered at the meeting. Whether you were there or not (we know we threw a lot of information at you), if you still have questions after reading this email, you can always email stage@bu.edu.

Fall 2017 Season
We are very excited about our three main stage shows this season:

Grease 
October 13-15
Directed by Ellie Lavelle

Speech and Debate
October 26-28
Directed by Sarah Sosland

The Flick
November 9-11
Directed by Lucy Gamades

Auditions
You've probably heard the auditions spiel a few times by now, but here it is one more time for good measure. Auditions will be held on the following days:
Monday, September 11 from 6-10PM in CAS 224
Tuesday, September 12 from
6:30-10PM in CAS 522
Wednesday, September 13 from 6-10PM in CAS 224


You only need to come on one of the days and you may arrive any time between 6 (or 6:30) and 10.

Auditions for Speech and Debate and The Flick will consist of cold readings, so no need to prepare anything. If you'd like to audition for Grease, you should prepare 16-32 bars of a song that best shows off your voice, to be sung acapella. 

In order to audition you must pay dues through Eventbrite here, which are $7 for the semester or $12 for the year. The only thing you need to bring is a filled out audition form for each show you want to audition for, which you can find here. You may audition for as many or as few shows as you like.

Callbacks will be held that Thursday, 9/14 from 5-10 PM in CAS 522. If you are called back, you will be expected to stay the whole time (though you may not have to). If you have conflicts, you should email them to stage@bu.edu.

The callbacks list and cast lists will be posted on our website here. The link to the lists will be tweeted and posted in the Facebook group as well.

RSVP to the Auditions Facebook event: 
https://www.facebook.com/events/919414791546556/

Tech Meeting
Interested in tech? Whether you're an expert costume designer, experienced builder, or have never touched a drill before, this meeting is for you. The first tech GM will be held on Saturday, September 16 at 4 PM in The Space. The Space (where we keep all of our tech supplies) is located at 949B Commonwealth Avenue (the entrance is in the alley behind Cane's). It's a little confusing to find the first time, so you can also meet at 3:45 at Raising Cane's and someone will walk you over.

Tech forms are open and due by September 19. If you already know what tech positions you'd be interested in, you can email those forms to our Technical Advisor, Caitlin at crf18@bu.edu or stage@bu.edu. They are available on the Forms & Resources page on our website here.

If you are interested in producing, those forms are also due September 19 and can be found on the same page as the tech forms.

Special Projects
In addition to the main stages we do every semester, Stage Troupe also puts on a number of Special Projects: 

Ice Cream Social-- September 23, 4:00 PM
Techstravaganza-- September 24
COMBAT-- September 29-30, 8:00 PM
Kickball with OB-- Date TBD
One Acts Festival-- December 1-2


Stay tuned for more information on each of these. If you weren't at the GM and want to know more about any of the events, feel free to email stage@bu.edu! Our VPSP is looking for a director and stage manager for COMBAT, so please email abbyk@bu.edu if you are interested. 

Think that's everything! Hope to see you all this week at auditions!  You can email stage@bu.edu if you have any questions about anything. 
 

Executive Board Notes 9/10/17

Show Check-Ins:

  • Summer Show Check-Out: Vanya and Sonia and Masha and Spike
    • Director: BK
      • Overall, fun time. Got a lot of interested students.
      • Hard for graduates to direct because of time commitments/post-grad stuff.
      • Some issues with scheduling. For the future, maybe tell everyone the dates way in advance to keep free.
      • Great producers and TD and shout out to Evan for SMing when Erin left. 
    • TD: David
      • Had a good last show. Everyone loved the set and tech.
      • Strike was super fast. 
      • Need a dustpan in the workshop. 
      • Had a lot of fun TDing Summer Show. E-Board made it easy.
      • Make sure that build people are actually going to be in Boston for move-in. Lots of work right up front, but once it's all straightened out, you can sit back and watch it happen. 
    • Producers: HwaYoun and Kobi
      • Great overall; most everything went smoothly.
      • Enjoyed working together. Assistant Abby was phenomenal.
      • Shouldn't start a show at 7:45 PM because there was a lot of confusion. 
    • SM: Evan
      • Good to get experience as a stage manager. Nice perspective for talking to stage managers in the future.
      • The cast was a little tough to manage at times, but overall it was a good experience. 
      • Advice for the future: make sure ASMs know what they're signing on to.  
  • F&F Weekend: Grease
    • Director: Ellie
      • Met with Ariana today and set a rough schedule. 
      • Excited for auditions. 
    • Asst Director: Lara
      • Loved Sam's designs. 
      • Super excited. 
    • TD: Alicia
      • Waiting on the set design to be finalized. 
      • Making cut list on Monday with Cait. 
      • Got the key for the Space. 
      • Working on opening up line of communication with Tsai.
    • Producer: Sam
      • Met with Ellie and Lara to get their vision for the show. Ran through promotional ideas.
      • Working on finalizing some logos for Andy to get copyright approval. 
      • Looking into using a car museum for photoshoot spot. 
      • Wood order deadline is this week. 
    • SM: Ariana
      • Have idea of when we want everything choreographed and blocked.
      • Hard off book will be October 3.
  • Speech and Debate
    • Director: Sarah
      • Looking forward to the GM and auditions.
      • Finalizing audition sides and director questions.
  • The Flick
    • Director: Lucy 
      • Picked out audition sides.

E-Board Check-Ins:

  • President: Chris
    • Met with mediators for casting negotiations. 
    • SPLASH was really successful. Great turnout. Handed out all of our stickers. 
  • VP: Evan
    • Booked a room for this meeting. 
    • Reserved Student Theater for all rehearsals, performances throughout the year. 
    • Has SM keys for Ariana.
    • Worked on a census report.
  • VPSP: Abby
    • Would like to have Ice Cream Social before COMBAT. Interested in combining it with tie-dyeing the old Troupe shirts. Looking at 22 or 23 for that. 
    • Need to pick a date for kickball, so will reach out to Rachel in OB.
    • Need room res for day of COMBAT. 
  • Treasurer: Andy
    • Made the dues Eventbrite. 
    • Filled out a form for Grease on Eventbrite, so that will be set up soon. 
    • Did receive a disk with everything for Speech and Debate except some projections. Those should be at SAO. 
    • Still need to fill out a few reimbursements. 
    • Ready to mediate this week.
    • Treasurer training tomorrow from 6:30 to 8.
  • Secretary: Lucy
    • Made the FB event for auditions. Will make tech meeting one tomorrow.
    • Sent out GM reminder emails and emails to SPLASH and Orientation signups.
    • 148 people signed up for email list at SPLASH.
  • TA: Caitlin
    • Sat down with Chris and Alicia at the set meeting for Grease
    • Going to start pushing tech forms. 
    • Need to chop down door frame from Summer Show.
    • There is a wash up in the theater for COMBAT. 
    • Need to talk to Sarah and Lucy about tech meeting.
    • Hyped about mediating.
  • Steve
    • Tom is the name of the new Tsai person. 
    • Looking forward to the casting meeting on Thursday. 

Executive Board Notes 9/3/17

Show Check-Ins:

  • F&F Weekend: Grease
    • Director: Ellie
      • Meeting this week to set rehearsal schedule and get it out of the way.
    • TD: Alicia
      • Working on set design. 
      • Going to meet with Cait and Chris to get a cut list. 
      • Sam has set a date for the wood order. 
      • Working on the car.
      • Excited to get a tech crew. 
    • Producer: Sam
      • Super excited. 
      • Talked with Andy and Alicia over the summer to set deadlines. 
      • Drew up some logos to submit for approval. 
      • Flyer designs are ready for the dorms. 
      • Preliminary t-shirt designs done as well. 
      • In really good shape. 
    • SM: Ariana
      • Planning time with Ellie and Lara to talk about deadlines.
      • Started taking down conflicts from people. 
  • Speech and Debate
    • Director: Sarah
      • Excited!
      • Question about music rights. 
  • The Flick
    • Director: Lucy
      • Finished Wishes/Wants/Needs form. 

E-Board Check-Ins:

  • President: Chris
    • Assisted other board members with their tasks over the summer.
    • Communication is essential.
  • VP: Evan
    • Rooms are pretty much booked for the whole semester.. 
    • Only thing not booked are rooms for COMBAT and audition/rehearsal rooms for One Acts.
    • Worked on gaining SM experience over the summer.
  • VPSP: Abby
    • Did a lot of preliminary prepping for the semester.
    • Reached out to other groups about COMBAT. 
    • Planning Ice Cream Social. 
  • Treasurer: Andy
    • New Troupe stickers. 
    • Snapchat Geofilter.
    • First Blaze Pizza fundraiser on Friday.  
    • Talked to Ellie about songs for Grease performance.
    • All producer apps are open now. 
    • All rights are taken care of for the shows, except the two songs for the extra performance, which are in process.
  • Secretary: Lucy
    • Created FB events for the First GM and Blaze Pizza Fundraiser. 
    • Shared GM event with Class of 2021 FB page. 
    • Updated the display case outside the theater. 
    • Finished Spotlights today.
    • Submitted Summer Show Revival to ArtsBoston and BU calendars.
    • Updated website calendar for the fall. 
  • TA: Caitlin
    • Assigned TD and SM for F&F. 
    • Got dumpster for the Space. 
    • Space is ready to go for first Tech GM. OB will be having it the same day in the same space.
    • Re-worked Tech application.
    • Made an SM app. 
    • Making wish list with Andy for Space.
    • Had some issues with lights in the theater. 
  • Steve
    • First GM is really important for recruitment. 
  • Eric
    • Small problems can become large problems if ignored. Good to think about going into the year.

Executive Board Notes 8/20/17

E-Board Check-Ins:

  • President: Chris
    • Met with Eric & Steve to go over everything from the summer.
    • First official E-Board meeting will be on September 3 in IT. 
    • Received librettos for Grease.
  • VP: Evan
    • Summer Show Check-In:
      • Scheduled some rehearsals for the August 30 show.
      • TBD on revival rehearsal.
    • Booked rooms for all but COMBAT and One-Act rehearsals for the semester.
    • October 5 is Model UN day so there are no CAS classrooms anywhere. Other than that, no problems. 
    • OB confirmed callbacks for Troupe and OB will be in same building. 
    • Officially stepped in as SM for Summer Show. 
  • VPSP: Abby
    • COMBAT is happening soon-- sent out first email a while ago to the groups who have been invited. Will be reaching out again in the next week. 
  • Treasurer: Andy
    • F&F Producer: Sam
      • Designed some logo options.
      • Talked to Alicia to designate date for wood order deadlines.
    • Made the event for Summer Show revival. 
    • Submitted an Eventbrite for revival-- should hear back from them soon.
    • Sent Sam all the info for Grease
    • Updated the Producer's Guide.
    • Gave Lucy a budget for the display case. 
    • Need to find someone to film Summer Show revival. 
    • Ordered 300 Troupe stickers.
  • Secretary: Lucy
    • Submitted Troupe photos to SAO to be considered for posters in their office.
    • Wrote introduction for the administration packet. 
    • Will have new cover photo and poster this week. 
    • Finished up the E-Board Spotlight Sundays.
    • Will try to update display case this week.  
  • TA: Caitlin
    • Met with Alicia. Made deadline for when the Grease set should be done. 
    • Talked to Andy about order for the Space. 
    • Reminded directors to work on their WWNs list. 
    • Assigned SM for Grease: Ariana! 

Executive Board Notes 7/31/17

E-Board Check-Ins

  •  President: Chris
    • Working on FYSOP thing.
  • VP: Evan
    • Also involved with FYSOP thing.
    • Reserved CAS 313 for the GM and rooms for all 4 nights of auditions in CAS. In process of getting rooms for The Flick and Speech and Debate.
    • Unfortunately, dream of having just one room for whole process might be impossible, but will have rotation of 3 rooms.
  • VPSP: Abby
    • Working on BU Theatre Formal.
    • Picked date for COMBAT: September 30.
  • Treasurer: Andy
    • Applied for Grease movie song rights. Submitted bill to SAO today. Deadline is August 24.
    • First fundraiser with Blaze is first week of classes.
    • Finished a draft of section of large Troupe report.
    • F&F Producer: Sam
      •  So excited to produce this show!
      • Reached out to Alicia about deadlines and spoke to Andy about necessities.
  •  Secretary: Lucy
    • Has been posting Spotlight Sundays.
    • Haven’t heard back about cover photo-- will follow up. Also going to email Cody about graphics/poster.
    • Phone call tomorrow with Lauren from that Northeastern festival.
    • Tweeted about the SM applications and uploaded file to website.
  •   TA: Cait
    • Made SM app and put it up.
    •  Started planning for Techstravaganza.
    • Made supply inventory.
    • Checked in with Alicia. Meeting on Thursday.
    • Emailed facilities man. He’s great. Got us a dumpster in under a week’s notice. It’s coming Friday.
    • Emailed Playwrights that we are getting the dumpster. Probably won’t be any build conflicts with them.

Executive Board Notes 7/2/17

E-Board Check-Ins

  • President: Chris
    • Talked to a lot of excited freshmen--about 20. Really interested in different departments.

    • Going to start a Google Doc for gathering Troupe statistics.

    • Went to meeting with FYSOP leaders who were super nice. We will be doing an open dress of Summer Show for them.

  • VP: Evan

    • Called show this week. 

    • Waiting on 25Live news. It may come around mid-July.

  • VPSP: Abby

    • Gathering Special Projects statistics.

  • Treasurer: Andy

    • Contacted Ellie about F&F rights stuff. Shoutout to Ellie for being responsive.

    • Need to call Samuel French to go over discrepancies in song rights for F&F. 

    • Gathered data about ticket sales and membership from the past 3 years.

    • Contacted 5 different businesses about getting donations through for Troupe. If anybody knows of local Boston business that may be interested in getting ad in program, let him know.

    • Had trouble with light board missing cues during Summer Show. Maybe we should talk about getting a new one.

  • Secretary: Lucy

    • Promoted Summer Show and tweeted about Producer and TD apps.

    • This week's freshmen were very enthusiastic-- got lots of new views on Facebook and new Instagram followers, yay.

    • Going to look into new cover photo design.

    • New transfer student may be interested in assistant directing one of the shows.

  • TA: Caitlin

    • Decided on F&F TD.

    • In process of making a list of stuff we will need for build week. 

BUSTies Survey Results from the VPSP

Hello Troupies!

In the past few years, Stage Troupe has, from time to time, sent out feedback forms after shows to assess the feelings of the cast & crew about the process that they just took part in. As your new Vice President of Special Projects, I thought that these feedback forms would also be a great way to gather some information about membership feelings about special events. The BUSTies feedback form is the first, but I anticipate trying to gather feedback after every major special project to continue to improve these events and make sure everyone in Stage Troupe gets the most out of special projects.

Based on the feedback from the BUSTies form, I am going to try to implement the following changes to BUSTies 2018:

  • More food options

    • While substantial meals might be, monetarily speaking, not the best idea, I believe we can at least provide more snacks and options to eat throughout the night.

  • Length of roasts

    • Next year, a strict time limit will be enforced. In order to accommodate this, the length of roasts will be extended to 7 minutes. This will be a hard time limit, and roasters will be cut off.

    • I believe that extended the time of roasts by 2 minutes is the best option for combatting overly long roasts. This is because many roasters do not really pay attention to the 5 minute time limit when writing their roasts, so they end up being closer to 10 or 15 minutes. I think that giving an extra two minutes but enforcing a hard time limit will cut down on the total time of BUSTies.

    • The event management team next year will be in charge of enforcing the time limit, and will be given the power to cut people off.

  • Content of roasts

    • The content of roasts next year will be monitored more closely.

    • In order to help myself and my event management team do this, I will be requiring actual scripts for roasts, and will need to approve all PowerPoints.

    • Roasters will not have to have every single word that they intend to say written down, but they do need to have the general points and flow of the roast in writing.

    • We will be saying no to content in roasts that we deem to be too harsh, or too inappropriate. I am not asking roasters to keep things PG, but I would like to avoid overly explicit roasts.

    • To make sure all roasts are approved, the deadline that roasts are due will be strictly enforced. Roasts cannot be turned in the day before BUSTies except in the case of emergencies, because that is unfair to me as VPSP, and especially unfair to the event managers. I understand that BUSTies occurs at a busy time of the year, but the people planning the event are equally busy and that should be respected. A person signing up to roast someone is a commitment that should be honored out of respect to everyone involved.

    • If roasters go off script while roasting, they will be cut off by the event managers. Again, this is not saying that roasters have to have every word planned (and we will not be taking line notes), but bringing up topics or stories that were not approved will not be okay. It is best to just include all of the raunchiest material in the original script and have it vetoed but still be allowed to roast, than to turn in a script that gets approved, and try to sneak in more uncomfortable material.

    • I understand that some people are okay with extremely embarrassing/inappropriate information being shared about them in their roasts. And I am not saying that roasts can’t make people cringe a little bit. But there is a limit. And there are many other people in the room besides the roaster and roastee who might not be as comfortable hearing these things. BUSTies is a night of celebration, and the E-Board does not want anyone to leave feeling uncomfortable.

  • Roast workshop

    • To aid roasters, especially first-timers, in writing their roasts, I will be bringing back a roast workshop early in the spring semester.

    • I believe that by talking to potential roasters and giving examples of good roasts and outlining ahead of time what is not okay will make the creation of roasts easier for everyone.

    • Ideally, I would like to have this workshop before signups for roasting are officially due so that people who have some interest can see what roasting is about without having to commit first.

In addition to the above recommendations, I would also like to answer a few questions and clear up some additional things related to BUSTies that members expressed concern about:

  • How nominees are chosen

    • First, directors are asked to determine which categories they would like their actors to be nominated in. Then, directors choose one actor, one technician, and one member of the producing team to serve on the Nomination Committee. The 3 individuals chosen by each director are the members of the NomCom for that semester.

    • Next, nominees in each individual category are chosen by the Nomination Committee. If there are 5 or less individuals in a particular category, then all individuals receive a nomination. But when there are more than 5 individuals that could receive nominations in a particular category, the members of the NomCom each cast an anonymous ballot indicating the 5 people that they think should be nominated for a BUSTies.

    • Only a maximum of five options can be given for any category, other than Best Special Project.

  • Superlatives

    • Superlatives are informal and usually chosen, for the most part, by the BUSTies hosts.

    • Superlatives are intended to be light-hearted, and not receiving a superlative is not any kind of judgement.

    • The membership has the opportunity to nominate other members for a superlative on their BUSTies voting form each semester. This is not a guarantee that your chosen superlative will make the ceremony, but they are all considered.

I hope that the membership feels like I have heard their concern and am trying to reform BUSTies to make it the best it can be. If anyone has any further questions, comments, or concerns, my inbox, both email (abbyk@bu.edu) and Facebook (Abby Kass), are always open to talk. My role as VPSP is to facilitate the most enjoyable events for the membership that I can.

 The rest of the E-Board and I are very appreciative of the interest the members have shown in continuing to improve Troupe and some Troupe traditions. We always welcome feedback about anything.

 Have great rest of your summers, and I will see you in September!

 VPSP Love,

-Abby

Executive Board Notes 6/18/17

E-Board Check-Ins

  • President: Chris
    •  Got this board's nametags. 
    • Talked to a few freshmen at Summer Show-- they were excited about joining Troupe.
  • VP: Evan
    • Trained to call a show so can assist with any possible future SM issues.
    • Waiting to hear back about 25Live Training (should be any day now).
  • VPSP: Abby
    • Going to publish BUSTies survey results this week.
  • Treasurer: Andy
    • Producers for Summer Show are going to have desserts from Catering on the Charles for after the show. Kobi is getting the numbers ready.
    • The producers added blurbs about Troupe in the lobby, like e-board profiles, social media handles, and photos of past shows. 
    • Contacted producers from past year about providing addresses for SAO to send checks.
  • Secretary: Lucy
    • Promoted Summer Show on all social media.
    • Going to start rolling out Sunday Spotlight on E-Board Members and Directors next Sunday. 
    • Answered correspondence about Summer Show. 
  • TA: Caitlin
    • Talked to some people who are considering applying for F&F Weekend TD.
    • Going to send out Summer Show TD Feedback Form this week.
    • Looked into getting a dumpster. 

Executive Board Notes 6/4/17

Show Check-In
  •Vanya and Sonia and Masha and Spike
       ° Director: BK
          • Show is happening. Getting better every night. 
          • Lines are still iffy. 
       ° SM: Erin
          • Ran into some problems, but always happens with first day of tech week. 
          • Confident we will be fine for Wednesday. 
       ° TD: David
          • Move-in happened. The actors were very helpful.
          • First tech run went very well, all things considered.
       ° Producers: Kobi and HwaYoun
          • Everything is going great. Assistant is wonderful. 
          • Still need to do a few more headshots--will figure out when. 
          • Planning on ordering shirts for the show in the next few weeks. 

E-Board Check Ins
   •President: Chris
      ° Focusing on Summer Show.
      ° Reached out to Shiney and made promotional materials available to her.
   •VP: Evan
      ° Took on ASM position for Summer Show. 
   •VPSP: Abby
      ° Closed BUSTies survey-- feedback was very helpful.
   •Treasurer: Andy
      ° Submitted SDR for new website.
      ° Sent in the rights for The Flick. Speech and Debate and Vanya and Sonia and Masha and    
        Spike are all paid for.
      ° Opened the Producer apps for the fall. 
      ° New lights work and all 4 are up for Summer Show. Going to discuss updating lighting guide
        for the future. 
   •Secretary: Lucy
     ° New website is up and running (yay!)
     ° Going to send out reminders about TD and producing applications. 
   •TA: Caitlin
     ° Updated tech forms and TD applications-- F&F TD app is due June 24.
     ° Been having some problems with electrics in the theater. Will reach out to Courtney and Eric
       about that. 

Welcome to the NEW Website!

Things look a little different around here, don't they? It was about time we got a makeover. Take a look around and see what you think! Navigation should be fairly easy-- all of the tabs are exactly the same as before. There is a new Calendar widget on the homepage that should make finding dates and times for everything easier than ever before!

As always, email stage@bu.edu if you have any questions or concerns!

Executive Board Notes 5/21/17

Show Check-In

  • Vanya and Sonia and Masha and Spike
    • SM: Erin
      • Planning on rehearsals Monday-Thursday this week and inviting tech.
      • Struggling a lot with conflicts.
      • NEEDS an ASM.
    • TD: David
      • Had most department meetings.
      • They have a set design.
      • Going to Home Depot this week to get paint.
      • Looks like move-in will be Friday, June 2.
  • E-Board Check-Ins
    • President: Chris
      • Working on getting the TA guide from a previous TA.
    • VP: Evan
      • Reaching out to people about ASMing-- hasn't heard anything yet.
    • VPSP: Abby
      • Posted survey about BUSTies to membership—getting a lot of helpful feedback. Will go into further detail next meeting when survey has closed.
    • Treasurer: Andy
      • Sent out all of the budget information to summer show producers—they sent it to David.
      • Found 1 assistant producer for Summer Show who is great at graphic design.
    • Secretary: Lucy
      • Emailed directors about show info and bios.
      • Emailed E-Board about website updates.
      • Started building Squarespace website. Need feedback on design, but optimistically could have it up and running in about a week.
      • Needs recent photos of One-Acts, Tech Show, and special projects from the fall.
    • TA: Caitlin
      • Posted about ASM for summer show, but no one reached out. Will talk to Erin and David about how to proceed.
      • Going to start getting the F&F TD application together and work with Lucy to get it online and to the membership once TA guide is acquired.

Executive Board Notes 5/15/17

  • Show Check-In

    • Vanya and Sonia and Masha and Spike
      • Director: Brittany
        • Started blocking and rehearsals; they're going well.
        • First time as director, so she is feeling "shook," but in a good place.
        • A little worried because the time frame is so short. Build week is next week.
        • Erin isn’t here, so doing her best to work around not having an SM present.
      • TD: David
        • Got tech list and is in the process of setting up in-person department meetings for this week.
        • Scheduling is proving to be a challenge because he and BK have opposite schedules, but they’re making it work.
        • Thinks they can get almost everything from the Space besides Snow White dresses.
      • SM: Erin
        • Blocked most of the show.
        • There is a rehearsal schedule for this week.
        • Having issues getting everyone together for rehearsals, people have a lot of conflict right up to the first show.
  • E-Board Check-Ins
    • President: Chris
      • Instituting weekly E-Board check-ins during the summer over Google Hangout. Membership is always welcome to join in!
      • There is still a pile of trash in the Space. Going to deal with that this summer when more people are here.
      • Knows how to get a dumpster now.
      • Going to send out last TA stuff to get "crew review" list and pass that info on to Cait. Working on getting the TA Guide to send on to her as well.
    • VP: Evan
      • Went with Erin to SAO in attempt to reserve Colloquium Room for BUSTies; discovered OrgSync is down and will not come back up until switch to 25Live in July. Can’t reserve rooms until email from SAO comes in (probably mid-July) and he does the training.
      • Made Facebook post for seniors to reserve time for Space signing. Deadline is end of Thursday night.
    • VPSP: Abby
      • Started thinking about BU Theatre Formal. Will talk to OB soon.
    • Treasurer: Andy
      • Applied for Speech and Debate rights and Vanya and Sonia and Masha and Spike rights through OrgSync. Called today about them, so they will be done ASAP.
      • Emailed Eric & Steve about rights for The Flick; website requires an advisor to sign off.
      • Submitted SDR for renewing website domain.
      • Announced Summer Show producers: HwaYoun Kang and Kobi Kassal.
      • Talked to producers about dates and budget breakdowns.
      • Posted in Facebook group about needing assistant producers.
      • Checked in about AB funding; decisions are rolling out between now and May 21.
      • In the process of uploading the rest of show videos from this season to YouTube and going through Troupe hard drive.
      • Working on finalizing Troupe budget stuff.
      • Needs to make OrgSync Summer Show event.
    • Secretary: Lucy
      • Looked into transferring website to Squarespace ASAP. This will mean redoing the design of the website and transferring both the domain and all the content. Will take a while, but best to do it over the summer.
      • ‘Meet Your Leaders Mondays’ will happen this summer as well. Will be emailing about that soon.
      • In the process of making updated banner for Troupe Facebook page.
    • TA: Caitlin
      • Assigned Summer Show TD and made tech list.
      • Still looking for ASMs because Erin is going abroad. She won't be here if we have a revival.
    • Steve
      • Poked Eric about The Flick rights, but Eric is very busy with malware stuff at IT;  they'll get on it ASAP.

Executive Board Notes 5/6/17

Show Check-Ins

  • Vanya and Sonia and Masha and Spike
    • Director: Brittany
      • Erin joined the team as the SM! She's been sick, but a rehearsal schedule will soon be in the works
      • The first read-through went very well
      • Character meetings will start soon
      • Excited to get a tech team soon

E-Board Check-Outs

  • President: Danielle
    • No one really knows what it’s like to be on Board until they’re on it. It's more than just resume booster; it's a good life experience that puts things in perspective.
    • Full-time job. Don’t take position lightly.
    • Make it known you’re here to listen to membership as a Board Member. Be as approachable as possible.
    • Don’t be afraid to ask questions.
  • Vice President: Erin
    • People don’t understand the job unless they’re on E-Board itself. People will argue.
    • One of the best decisions made—a great experience.
    • It takes a little bit of time to figure out the flow, but it eventually gets more intuitive.
    • Board Members should know to take care of themselves first
    • Don’t be afraid to reach out for help.
    • Lend a helping hand if you can.
  • VPSP: Sydney
    • Learn to turn off your phone. E-Board echoes in every part of your life, so take care of yourself.
    • Recognize that people will have a lot to say to you about your own position. Learn how to be your own filter
    • E-Board Members are elected by their peers and are ultimately trusted to represent the interests of the membership to have this position
    • The VPSP and TA positions generally interact most with the membership.
  • Treasurer: Andy
    • The biggest thing is communication. Things will come up, so everyone should use constant communication methods to their advantage.
    • Ask questions.
    • Never be afraid to ask for help. All the E-Board jobs are hard, and everyone has to go above and beyond the constitution in order to make E-Board work.
    • Reach out to people. You never know what’s going on behind closed doors.
    • Treat your E-Board like your family.
  • Secretary: Nathan
    • This is a job about listening, and so it has been an exciting challenge to learn how to gauge the membership and be strategic about the best ways to communicate.
    • Don’t get wrapped up in making mistakes. It's so easy to apologize and fix it, and worrying about messing up only causes more stress than necessary.
    • Work together. Ask for help. Expect to fail and accept that mistakes are inevitable. It’s okay, because there’s always a solution.
  • TA: Chris
    • It takes a while to learn how to do the job required of an E-Board position.
    • Don’t worry if it’s overwhelming or tough at first.
    • Because there are two previous Board members on the current team, some growing pains can be alleviated.
    • People can never make everyone happy, but what's important is that they do their best.
    • Listen to each other. Ask questions. Reach out to old Board Members for help.
  • Steve
    • It's been a pleasure to work with everyone. Excited to work with the new team.