Executive Board Minutes 9/1/19

Show Check Ins

Mamma Mia!

  • Directors: Maggie S and Erin M

    • Feeling ready to go

    • Blocked/choreographed whole show

    • Had big productive meeting today

    • MD Aiden has a full pit

    • Looking into acquiring prerecorded tracks that weren’t part of the initial contract

    • Wondering if it’s possible to have as many rehearsals in the Student Theater as possible 

Five Women Wearing the Same Dress

  • Director: Miranda M

    • No check in at present time

Crimes of the Heart

  • Director: Doran K

    • First full creative team meeting planned

    • Blocked the whole show

    • Picked audition and callback sides

    • A lot of scheduling stuff figured out 

E-board Check Ins:

  • President: Kim

    • Got email from SAO that Engage is working

    • Still working on name tags

    • Sent version of current casting procedures to all BU Theatre presidents to work out casting

    • Emailing with Crystal re: SAO and Student

    • Meeting with Shiney on Wednesday

    • Joined Haunted House committee

  • VP: Siena

    • Plugged Troupe to FYSOP first years!

    • All requested rooms have been confirmed

    • Getting organized for the year

  • VPSP: Devon

    • Made graphics for COMBAT and revival show

    • Haunted house committee all set

    • Mamma Mia watch party is happening (10/12 4-10pm), messaged Erin and Maggie about possible cast performance and opening it up to other groups as well

  • Treasurer: Chrissy

    • Dues and revival show Eventbrite links are live; both are working and people are buying

    • Submitted warren poster reservation— denied for friends and family (one of the new changes this semester is that there are only 4 Warren poster openings)- submitted a new one week reservation

    • Will be talking to Shiney about Friends and Family weekend to see if we can have the same GSU poster setup that we did for Footloose

    • Looked at the Almost Maine contract and ensured it is payment by performance

    • Talked with Devon about having two comp tickets for use on either of the fall mainstages to be given away at the social

    • Have two amazingly wonderful head producers for the mainstages

    • Going to announce assistant producing apps tomorrow and make the deadline after auditions

    • Creating a group chat for all the producing heads and I to communicate for general questions or problems that come up that may help other producing teams

    • Got WWN forms from Zach and made budgets— sending out to producers after they are announced

    • Will be updating the producer guide with the new Engage format on a rolling basis

    • Posted in the FB group to ask if there are any outstanding reimbursements that people haven’t gotten checks for yet

    • Meeting with entire Mamma Mia producing team on 9/8

  • Secretary: Abbey

    • Sent email to Shiney re: Almost Maine

    • Finished up with spotlights- did a special BU theatre spotlight today

    • Made and posted fall semester cover photo

    • Received splash and revival show graphics from Devon to use for promo

    • Making revival show FB event tomorrow

    • Sent welcome back email to membership- included revival show and dues Eventbrites

    • Going to send fall directors an email tomorrow

    • Updated calendar on website with events and graphics

    • Made flyer for splash

    • Sent GM 1 presentation template to eboard, going to share with directors as well

    • Thinking about possibly organizing a revival show Instagram takeover

    • Making audition forms this week

    • Gave Kim the VP keys to give to Siena

  • TA: Zach

    • Was extremely busy with FYSOP this week (talked up Troupe to first years!)