Executive Board Minutes 9/29/19

Show Check Ins

Mamma Mia!

  • Directors: Maggie S and Erin M

    • Act 1 is done!

    • Finished Act 2 dances and majority of scenes

    • Act 2 music mainly done

    • Starting full runs this week

  • Music Director: Aidan M

    • Almost done w/ act 2 music

    • Had first pit rehearsal and another one planned for next week

  • Choreographer: Clara

    • Finished teaching all dances, now just cleaning and adjusting formations

  • TD: Sam C

    • Met with all department heads this week

    • Costumes, Hair and Makeup, and Props sent in their purchase orders

    • Emailed every department today

    • Met w/ Tsai w/ zach and sean

    • Tech week scheduled made w/ directors, Jen - sent it to Tsai

  • SM: Jen M

    • It’s her 21st birthday!

  • Producer: Natalie A and MC C

    • Purchase orders have been made

    • Almost all of the stuff from Home Depot has been delivered

    • T-shirt and bio forms are out

    • We have a social media schedule that is in full swing

    • Posters/flyers are almost ready to be put out

Five Women Wearing the Same Dress

  • Director: Miranda M

    • We’ve blocked the first act and it looks great, everyone is already starting to get comfortable in their characters.

    • Asked the actors to try and be off book for the first act by next weekend when we do a run of the act.

    • We cast bonded and it went great! Everyone seemed to have a good time and get a lot more comfortable with one another.

    • I met with tech and talked to them about the themes of the show ; Chris said he will also send an email out recapping.

  • AD: Kiana C

    • Chris and Priya came to take the measurements for the dresses and sent them to the dress company

    • Reaching out tomorrow for a confirmation on the sizes and styles

  • TD: Chris D

    • Met w/ Priya and got measurements from actors

    • Got confirmation about getting the dresses for free

    • Set up FB group for tech team

    • Had first tech meeting today- lots of new people!

    • Meeting w/ departments over next two weeks

    • Sending recap email of tech meeting

  • SM: Ariana T

    • No check in at present time

  • Producer: Evan P

    • Got the dresses!

    • Waiting on confirmation of the actual order, hopefully getting that tomorrow

    • Met w/ most of producing team

    • Met w/ Chrissy and sent out the budgets to departments

    • Photo shoot prep, will be happening on October 12!

    • Wood order will be in on Friday!

    • Planning producing team bonding, and bringing whole producing team to run through

Crimes of the Heart

  • Director: Doran K

    • Started rehearsals this week- they’ve been great!

    • Planning workshops and character work on weekends

    • Cast bonding soon!

    • Liz stopped by today to introduce herself

  • TD: Liz S

    • Nothing new to report but planning an agenda for the upcoming tech meeting this Saturday! Very excited

  • SM: Matt D and ASM Siena

    • Taking blocking notes on a shared doc

    • Dividing up responsibilities so everyone can get experience both backstage and in the booth

  • Producer: Devon M

    • COMBAT took over his life this week

E-board Check Ins:

  • President: Kim

    • Happy Birthday Jen!

    • SMed for COMBAT- a grand ol’ time!

    • Did a COMBAT Instagram takeover

    • Had Crimes of the Heart division of power talk

    • Held office hours

    • Got an email from Michael, assistant director of BU Bands, had meeting discussing booking rooms in 300 Babcock and expectations

    • Going to assemble a document with all the info from Michael

  • VP: Siena

    • Happy Birthday Jen!

    • One Acts has a location! GSU Conference Auditorium for November 15

    • Participated in Engage webinar

    • Made rehearsal room calendar- sent to all SMs

    • Wrote for COMBAT and recorded

    • Unlocked the theater for OB this morning and relocked it

  • VPSP: Devon

    • Happy Birthday Jen!

    • In a word: COMBAT.

  • Treasurer: Chrissy

    • Happy Birthday Jen!

    • Met with producing team for Five Women

    • Sent out producing guides to assistants 

    • Made Doodle poll to have meeting with crimes team but looks like we’ll have to plan something for next week 

    • Submitted payment request for saw— saw came in 

    • Added Robert Branning to Mamma Mia team

  • Secretary: Abbey

    • Happy Birthday Jen!

    • Helped promote COMBAT on social media, sad I couldn’t be there

    • Made and shared GM 2 presentation template

    • Talked to Natalie re: Mamma Mia Facebook event being published

    • Fixed the Mamma Mia ticket link on the website

    • Gave Kim the Insta account info for a COMBAT takeover- went really well!

    • Slow week but preparing for GM 2 and F&F promotion

  • TA: Zach

    • Happy Birthday Jen!

    • Cleaned the Student Theater and the Space

    • Did safety training for most groups

    • Got the saw from SAO

    • Repainted the stage

    • Got schedule for Playwright’s season- might be some overlap with Mamma Mia build week but should be fine

    • COMBAT- it happened

    • Met w/ Tsai re: mics- most systems ordered should be fine

    • Got paint orders for Mamma Mia

    • Got 2 rental requests from OB, sending them to Chrissy

  • Student Group Advisor: Steve

    • Guest directing Mamma Mia rehearsal this week!