Executive Board

Executive Board Minutes 10/13/19

Show Check Ins

Mamma Mia!

  • Combined Check In for: Directors: Maggie S and Erin M, Music Director: Aiden M, and Choreographer: Clara C

    • Going great!

    • Had a great last run yesterday

    • Sitzprobe today- going awesome

    • Have been practicing in flippers- having a pre-show flipper/lift “FLIFT” call

    • Move in today has been going extremely well

    • Cast is getting along great

    • Everyone is so excited!

  • TD: Sam C

    • Had move in!

    • Build week went well but experienced problems with wood order

    • Accidentally picked up wrong U-haul this morning but was quickly resolved

    • Set is almost completely up- Tom has been an absolute blessing

    • Mics have been secured and delivered

    • Crew has been great

  • SM: Jen M

    • Trucking along!
      Sent tech week breakdown to actors

  • Producer: Natalie A and MC C

    • Lobby decorating happening tomorrow

    • Addition of Robert has been great

    • Delivered GSU poster to Shiney

    • Pushing promo

    • Finishing format of programs and digital promo

Five Women Wearing the Same Dress

  • Director: Miranda M

    • No check in at current time

  • TD: Chris D

    • Met with all department heads, meeting with sound soon

    • Trying to reach out to assistants

    • Been helping with Mamma Mia

    • Having problems with Home Depot

  • SM: Ariana T

    • No check in at current time

  • Producer: Evan P

    • Had amazing video/photoshoot yesterday

    • In the process of editing everything

    • Submitting ads next week

    • Receiving receipts

    • Rayvon in SABO has been a huge help

    • Launching social media next Wednesday to stagger it

Crimes of the Heart

  • Director: Doran K

    • Going well!

    • Had first off book scene

    • Getting actors off book scene by scene- seeing how that works

    • Close to finishing blocking the whole show

    • Have a tentative date for photoshoot

  • TD: Liz S

    • Met with props team- good handle on what we have and what we need to get

    • Hoping to receive set design today but there may be a delay as set designer is in Mamma Mia

    • Meeting w/ MC this week to discuss how to build functioning kitchen cabinets!

  • SM: Matt D

    • Things are going well

    • Chill rehearsal schedule right now that’ll pick up in a few weeks

    • Cast bonding tonight

  • Producer: Devon M

    • Just met w/ Chrissy and assistants

    • Divided responsibilities among the whole team

    • Went to rehearsal last week to meet the cast

E-board Check Ins:

  • President: Kim

    • Corresponded with CFA and WTF re: mic rentals- no luck unfortunately but a solution was found!

    • Touched base with BU Bands re: sitzprobe room booking

    • Held office hours

    • Schedules 2nd division of power talk with Mamma Mia creative team on Tuesday

  • VP: Siena

    • Booked rooms for Mamma Mia headshots, Crimes tech meeting, and Self Care Saturday

    • Haunted house was approved

    • Went to Mamma Mia move in and drove the U-Haul

    • Went to Crimes tech meeting

  • VPSP: Devon

    • Getting a bunch of One Act pitches- reaching out to some for scripts

    • Talked with Siena re: Self Care Saturday

    • Brainstorming for Holiday Hits

    • Looking to plan ice skating event and possibly a “Space Runway” event for next semester

    • Re: Haunted House

      • Have a space

      • Event confirmed, waiting on Eventbrite link

      • Met with producing team

      • Room cast lists being made and tech being planned

      • Meeting with planning committee this week

      • Going well!

    • Thinking about extending deadline for Reading Committee signups

  • Treasurer: Chrissy

    • Been communicating with Shiney

    • Mamma Mia producers are dropping off the GSU poster on Tuesday

    • Met with Chris re: Five Women props

    • Met with Crimes producing team

    • Looking at intent to pitch forms

    • Sent rights contract to Natalie for Mamma Mia promo

    • Picking up i-Pads for Mamma Mia this week

  • Secretary: Abbey

    • Made Mamma Mia Facebook event

    • Met with Evan re: Five Women Facebook event and promo

    • Sent GM 2 recap email

    • Went to Mamma Mia move in

    • Went to Crimes of the Heart producing meeting

    • Signed up for reading committee

  • TA: Zach

    • Currently at Mamma Mia move in

    • Was at build all last week


Executive Board Minutes 10/6/19

Show Check Ins

Mamma Mia!

  • Directors: Maggie S and Erin M

    • Going good, doing full runs

    • Thank you Steve for visiting!

    • Everything's coming together!

  • Music Director: Aiden M

    • No check in at current time

  • Choreographer: Clara

    • No check in at current time

  • TD: Sam C

    • Met w/ Zach and Chris, made plan for move in

    • Ordered wheels for bed

    • Went to run Friday night to make notes and prepare for run crew

    • Costumes went to rehearsals and told them what they needed, got sizes

    • Biggest issue with mic situation for Tsai.

  • SM: Jen M

    • Finished Act 2, started full runs

    • Did dance revision yesterday

    • Process is going well over all, just needs to be a respectful environment

  • Producer: Natalie A and MC

    • T-shirt sales have wrapped up - dope. Bios are all in. 

Five Women Wearing the Same Dress

  • Director: Miranda M

    • Brought Actor contracts

    • First act blocked, did a run through, went well

    • Having issues with conflicts and “day-of” issues

    • Dresses came in.

  • TD: Chris D

    • Dresses came in

    • Worked with getting wood order this week, is now all set

    • Meetings this week with tech departments

    • Orders coming this week.

  • SM: Ariana T

    • No check in at present time

  • Producer: Evan P

    • Nothing much happening at the moment

    • Photoshoot Saturday

    • Finalizing logistics 

Crimes of the Heart

  • Director: Doran K

    • Actors will be off book by scene, first this week

    • Cast has been receptive of expectations

    • Have talked w/ set designer, had great ideas and was very receptive

    • Rehearsals are going well overall.

  • TD: Liz S

    • No check in at present time

  • SM: Matt D

    • Light rehearsal load, cast is fun and very responsive to emails and everything.

    • Hesitantly excited for off book. 

  • Producer: Devon M

    • Meeting with assistants and Chrissy coming up soon

E-board Check Ins:

  • President: Kim

    • Met w/ Shiney about Summer show stuff

      Went and spoke w/ Dean about mic situation - very supportive, seems like SAO will support

  • VP: Siena

    • Reserved GM rooms

    • Facetimed w/ Iva to do Haunted House rooms- received confirmation

    • Worked w/ Liz about tech meetings

  • VPSP: Devon

    • Re: Haunted House

      • Started promo material

      • Visited room bookings to see layout

      • Taking signups

      • Working with committee to finalize rooms and tech needs

      • Submitted Engage eventt

    • Decided on a self-care Saturday

      • Face-masks, hangout

    • One Acts

      • Confirmed space its in

      • Talking to directors and receiving pitches

    • Reading committee

      • Read over guide, so I know what’ll be needed

  • Treasurer: Chrissy

    • Doodle poll w/ Crimes of the Heart producing team

    • Met with Five Women producing team

    • Sending email to Shiney about Warren poster

    • Tickets doing well for Mamma Mia

  • Secretary: Abbey

    • Made GM 2 Facebook event

    • Promoted GM 2

    • Sent email reminding about GM 2 and Haunted House

    • Emailed BU Bands re: booking rooms 

    • Waiting to make Mamma Mia FB event whenever Natalie is ready 

    • Worked on GM ppt

  • TA: Zach

    • Got everyone for safety training

    • Met w/ Chris for set design for Got everyone for safety training

      Met w/ Chris for set design for FIve Women

      Met w/ Sam about mic situation

      Got some rental forms - finishing up

      Gave keys to OB, just got them back


    • Met w/ Sam about mic situation

    • Got some rental formrs - finishing up

    • Gave keys to OB, just got them back


Executive Board Minutes 9/29/19

Show Check Ins

Mamma Mia!

  • Directors: Maggie S and Erin M

    • Act 1 is done!

    • Finished Act 2 dances and majority of scenes

    • Act 2 music mainly done

    • Starting full runs this week

  • Music Director: Aidan M

    • Almost done w/ act 2 music

    • Had first pit rehearsal and another one planned for next week

  • Choreographer: Clara

    • Finished teaching all dances, now just cleaning and adjusting formations

  • TD: Sam C

    • Met with all department heads this week

    • Costumes, Hair and Makeup, and Props sent in their purchase orders

    • Emailed every department today

    • Met w/ Tsai w/ zach and sean

    • Tech week scheduled made w/ directors, Jen - sent it to Tsai

  • SM: Jen M

    • It’s her 21st birthday!

  • Producer: Natalie A and MC C

    • Purchase orders have been made

    • Almost all of the stuff from Home Depot has been delivered

    • T-shirt and bio forms are out

    • We have a social media schedule that is in full swing

    • Posters/flyers are almost ready to be put out

Five Women Wearing the Same Dress

  • Director: Miranda M

    • We’ve blocked the first act and it looks great, everyone is already starting to get comfortable in their characters.

    • Asked the actors to try and be off book for the first act by next weekend when we do a run of the act.

    • We cast bonded and it went great! Everyone seemed to have a good time and get a lot more comfortable with one another.

    • I met with tech and talked to them about the themes of the show ; Chris said he will also send an email out recapping.

  • AD: Kiana C

    • Chris and Priya came to take the measurements for the dresses and sent them to the dress company

    • Reaching out tomorrow for a confirmation on the sizes and styles

  • TD: Chris D

    • Met w/ Priya and got measurements from actors

    • Got confirmation about getting the dresses for free

    • Set up FB group for tech team

    • Had first tech meeting today- lots of new people!

    • Meeting w/ departments over next two weeks

    • Sending recap email of tech meeting

  • SM: Ariana T

    • No check in at present time

  • Producer: Evan P

    • Got the dresses!

    • Waiting on confirmation of the actual order, hopefully getting that tomorrow

    • Met w/ most of producing team

    • Met w/ Chrissy and sent out the budgets to departments

    • Photo shoot prep, will be happening on October 12!

    • Wood order will be in on Friday!

    • Planning producing team bonding, and bringing whole producing team to run through

Crimes of the Heart

  • Director: Doran K

    • Started rehearsals this week- they’ve been great!

    • Planning workshops and character work on weekends

    • Cast bonding soon!

    • Liz stopped by today to introduce herself

  • TD: Liz S

    • Nothing new to report but planning an agenda for the upcoming tech meeting this Saturday! Very excited

  • SM: Matt D and ASM Siena

    • Taking blocking notes on a shared doc

    • Dividing up responsibilities so everyone can get experience both backstage and in the booth

  • Producer: Devon M

    • COMBAT took over his life this week

E-board Check Ins:

  • President: Kim

    • Happy Birthday Jen!

    • SMed for COMBAT- a grand ol’ time!

    • Did a COMBAT Instagram takeover

    • Had Crimes of the Heart division of power talk

    • Held office hours

    • Got an email from Michael, assistant director of BU Bands, had meeting discussing booking rooms in 300 Babcock and expectations

    • Going to assemble a document with all the info from Michael

  • VP: Siena

    • Happy Birthday Jen!

    • One Acts has a location! GSU Conference Auditorium for November 15

    • Participated in Engage webinar

    • Made rehearsal room calendar- sent to all SMs

    • Wrote for COMBAT and recorded

    • Unlocked the theater for OB this morning and relocked it

  • VPSP: Devon

    • Happy Birthday Jen!

    • In a word: COMBAT.

  • Treasurer: Chrissy

    • Happy Birthday Jen!

    • Met with producing team for Five Women

    • Sent out producing guides to assistants 

    • Made Doodle poll to have meeting with crimes team but looks like we’ll have to plan something for next week 

    • Submitted payment request for saw— saw came in 

    • Added Robert Branning to Mamma Mia team

  • Secretary: Abbey

    • Happy Birthday Jen!

    • Helped promote COMBAT on social media, sad I couldn’t be there

    • Made and shared GM 2 presentation template

    • Talked to Natalie re: Mamma Mia Facebook event being published

    • Fixed the Mamma Mia ticket link on the website

    • Gave Kim the Insta account info for a COMBAT takeover- went really well!

    • Slow week but preparing for GM 2 and F&F promotion

  • TA: Zach

    • Happy Birthday Jen!

    • Cleaned the Student Theater and the Space

    • Did safety training for most groups

    • Got the saw from SAO

    • Repainted the stage

    • Got schedule for Playwright’s season- might be some overlap with Mamma Mia build week but should be fine

    • COMBAT- it happened

    • Met w/ Tsai re: mics- most systems ordered should be fine

    • Got paint orders for Mamma Mia

    • Got 2 rental requests from OB, sending them to Chrissy

  • Student Group Advisor: Steve

    • Guest directing Mamma Mia rehearsal this week!


Executive Board Minutes 9/1/19

Show Check Ins

Mamma Mia!

  • Directors: Maggie S and Erin M

    • Feeling ready to go

    • Blocked/choreographed whole show

    • Had big productive meeting today

    • MD Aiden has a full pit

    • Looking into acquiring prerecorded tracks that weren’t part of the initial contract

    • Wondering if it’s possible to have as many rehearsals in the Student Theater as possible 

Five Women Wearing the Same Dress

  • Director: Miranda M

    • No check in at present time

Crimes of the Heart

  • Director: Doran K

    • First full creative team meeting planned

    • Blocked the whole show

    • Picked audition and callback sides

    • A lot of scheduling stuff figured out 

E-board Check Ins:

  • President: Kim

    • Got email from SAO that Engage is working

    • Still working on name tags

    • Sent version of current casting procedures to all BU Theatre presidents to work out casting

    • Emailing with Crystal re: SAO and Student

    • Meeting with Shiney on Wednesday

    • Joined Haunted House committee

  • VP: Siena

    • Plugged Troupe to FYSOP first years!

    • All requested rooms have been confirmed

    • Getting organized for the year

  • VPSP: Devon

    • Made graphics for COMBAT and revival show

    • Haunted house committee all set

    • Mamma Mia watch party is happening (10/12 4-10pm), messaged Erin and Maggie about possible cast performance and opening it up to other groups as well

  • Treasurer: Chrissy

    • Dues and revival show Eventbrite links are live; both are working and people are buying

    • Submitted warren poster reservation— denied for friends and family (one of the new changes this semester is that there are only 4 Warren poster openings)- submitted a new one week reservation

    • Will be talking to Shiney about Friends and Family weekend to see if we can have the same GSU poster setup that we did for Footloose

    • Looked at the Almost Maine contract and ensured it is payment by performance

    • Talked with Devon about having two comp tickets for use on either of the fall mainstages to be given away at the social

    • Have two amazingly wonderful head producers for the mainstages

    • Going to announce assistant producing apps tomorrow and make the deadline after auditions

    • Creating a group chat for all the producing heads and I to communicate for general questions or problems that come up that may help other producing teams

    • Got WWN forms from Zach and made budgets— sending out to producers after they are announced

    • Will be updating the producer guide with the new Engage format on a rolling basis

    • Posted in the FB group to ask if there are any outstanding reimbursements that people haven’t gotten checks for yet

    • Meeting with entire Mamma Mia producing team on 9/8

  • Secretary: Abbey

    • Sent email to Shiney re: Almost Maine

    • Finished up with spotlights- did a special BU theatre spotlight today

    • Made and posted fall semester cover photo

    • Received splash and revival show graphics from Devon to use for promo

    • Making revival show FB event tomorrow

    • Sent welcome back email to membership- included revival show and dues Eventbrites

    • Going to send fall directors an email tomorrow

    • Updated calendar on website with events and graphics

    • Made flyer for splash

    • Sent GM 1 presentation template to eboard, going to share with directors as well

    • Thinking about possibly organizing a revival show Instagram takeover

    • Making audition forms this week

    • Gave Kim the VP keys to give to Siena

  • TA: Zach

    • Was extremely busy with FYSOP this week (talked up Troupe to first years!)


Executive Board Minutes 8/19/19

E-board Check Ins:

  • President: Kim

    • Wrote back to CFA student inquiring about Student Theater usage

    • Finalized GM times with the other BU Theatre groups

    • Going to start working on the casting process with the other groups soon

  • VP: Siena

    • Booked the eboard meeting room for the fall semester

    • Got the Noises Off recording from Kendall

    • Upon returning, going to get the hard drive from Devon and the keys from Abbey

  • VPSP: Devon

    • Planned and finalized special project dates; lots of ideas for new events!

    • Finalized the details from the Ice Cream Social, possibly thinking about holding a raffle for a free show ticket?

    • Got a bunch of responses re: the Haunted House, going to start a planning committee once the semester begins

    • COMBAT details are all set

    • Still looking at solutions for One Acts (new date, new space, etc)

  • Treasurer: Chrissy

    • Sent out the mainstage producer application

    • Getting the last of the production videos

    • Approved for both mainstage rights! Going to make sure the payment goes through

  • Secretary: Abbey

    • Emailed Dot from BU Arts Initiative- since the Arts Fair is the day before Splash, they have decided to omit student groups this year

    • Made a new production recording spreadsheet from the Troupe account- it is up to date with all the recordings we have received, waiting on a few more

    • Met with Devon to design a fall semester cover photo- should be posted tomorrow

    • Finished making graphics for many of the fall events

    • Made the GM 1 Presentation template, planning on sharing that with the rest of eboard tonight

    • Started drafting an email to fall directors with the goal of sending it out by next Tuesday

  • TA: Zach

    • Reached out to other BU Theatre TAs

    • Decided on a date for the tech meeting- 9/15 right before the Ice Cream Social

    • Reached out to fall directors to ask them to act in Techstravaganza and complied a list of techies to reach out to


Executive Board Minutes 8/12/19

E-board Check Ins:

  • President: Kim

    • Talking with other BU Theatre presidents re: GM times, joint holding rooms, et

  • VP: Siena

    • Booked rooms for auditions, callbacks, and COMBAT

    • Needs to book eboard room for the fall

  • VPSP: Devon

    • Sent email to point people for COMBAT

    • Making a COMBAT graphic for the future Facebook event

    • Posting survey re: past special projects to the Facebook group

  • Treasurer: Chrissy

    • Announced F&F producing team

    • Updated producer’s guide

    • Applied for mainstage rights- got Five Women Wearing the Same Dress, still waiting on Crimes of the Heart

    • Mamma Mia materials arrived- thanks to Jen and Robert for picking them up!

  • Secretary: Abbey

    • Continues posting Spotlights

    • Ran into some trouble re: updating the video spreadsheet, going to find out who created it and request access

    • Designing cover photos and graphics

  • TA: Zach

    • Drafted email for BU Theatre TAs

    • Talked to Sam re: meeting with Tsai

    • New sound board- she’s beautiful!!


Executive Board Minutes 8/4/19

E-board Check Ins:

  • President: Kim

    • Still waiting on name tags

    • Great meeting with Siena this week

    • Corresponding with other BU Theatre presidents- plans on a joint GM room and . a joint holding room for auditions/callbacks

    • Assembling BU Theatre contact sheet

  • VP: Siena

    • Great meeting with Kim this week

    • Booked audition and callback rooms

    • Also booked rehearsal room for COMBAT

  • VPSP: Devon

    • Emailed point people for groups participating in COMBAT

    • Going to post paper copies of COMBAT schedules along with theater and PSace access

    • Continued working on finding alternate spaces and or times for One Acts

    • Plans to reach out about a Mamma, Mia watch party soon

  • Treasurer: Chrissy

    • Going to submit mainstage rights

    • Announcing F&F producers today along with posting the application for mainstage producers

    • Checking in with SABO re: payment for rights

  • Secretary: Abbey

    • Started summer/fall director spotlights

    • Updated calendar with drafts for upcoming events (waiting to add some graphics and more info)

    • Still waiting on some production videos, but plans to begin uploading this week

  • TA: Zach

    • Received all Wish Want Need lists from directors

    • Reached out to all fall TDs and SMs

    • Planning a meeting once the start of the semester gets closer

    • Getting the new sound board from Tsai on Tuesday


Executive Board Minutes 7/28/19

E-board Check Ins:

  • President: Kim

    • In correspondence with fall directors

    • Helping Erin and Maggie re: an ASL interpreter for Mamma, Mia

    • Touching base with Siena re: Engage

    • Figuring out name tags

  • VP: Siena

    • Did 25 Live training

    • Excited to start booking rooms

    • Getting videos from past shows and put them on a hard drive

  • VPSP: Devon

    • Emailing about COMBAT

    • Sending out a survey in August re: special projects

    • Brainstorming ideas for the ice cream social and a potential Mamma, Mia viewing party

    • Looking into potential new venues for One Acts in case the Student Theater isn’t available

  • Treasurer: Chrissy

    • Have F&F producers! Confident in the team

    • Holding off on mainstage producers apps for a bit

    • Going to check accounts and submit mainstage rights payments

    • Looking into purchasing video equipment and a new lighting board

  • Secretary: Abbey

    • Continuing with Spotlight Sunday posts

    • Received the F&F Tsai reservation

    • Starting preliminary designs for fall graphics

    • Sent email to summer and fall directors re: their spotlights

    • Been receiving production videos, planning on uploading them to the Troupe YouTube and updating the video spreadsheet

  • TA: Zach

    • Received most Wish Want Need lists from fall directors

    • Corresponding with someone re: an SM guide and with Eric re: the sound board from Tsai

    • Have F&F TD and SM- mainstage TD and SM forms will be closing soon

    • Met with Sam re: safety training and Mamma, Mia set design

    • Assistant TD and SM apps will be released once the semester begins


Executive Board Minutes 6/28/19

E-board Check Ins:

  • President: Kim

    • Met with Chrissy and Doug re: Tsai reservation proposal

    • Name tag order on hold

  • VP: Siena

    • Working on Assassins show recording with Rachel

    • Created list of rooms to book in preparation

  • VPSP: Devon

    • No check in at present time

  • Treasurer: Chrissy

    • Working on contacting producers from past season

    • Sending out fall producer apps this weekend

  • Secretary: Abbey

    • Gathering the info and posting Spotlight Sunday’s

    • In correspondence with some alumni from the 2009 production of Almost, Maine, trying to get some photos

    • Sent the statement of expectations form to Zach and Jen

    • Drafting up a summer email template

  • TA: Zach

    • Sent out wish/want/need email to fall directors

    • Checked in with Devon re: COMBAT

    • Sent out TD and SM forms

    • Got a new costume rack!

Executive Board Minutes 6/2/19

Show Check Ins:

Almost, Maine

  • Director: Natalie A

    • So so proud of the actors

    • Have a few tech thing to work out but not worried

    • Everyone is hard off book and our first dress rehearsal is tomorrow

  • TD: Harrison R

    • It was tech week so we were doing a lot

    • Finished painting the set, getting all the props

    • Chris Dew really took the reigns with lighting and he did an amazing job!

    • We had tech runs and most things went smoothly

  • SM: Zach L/Jen M

    • Got to hard off book and started full runs

    • Actors are doing a great job

    • Actors also developed a system for carrying things on and off during scene transitions but would be super helpful to have some tech to help out

  • Producer: Devon M

    • Chrissy is heading lobby decorating and will be doing this on Tuesday

    • Katie and Michelle are heading photos

    • At least one producer will be present at every performance to make the pre-show announcement

    • Would like to have a mailing list signup sheet in the lobby

E-board Check Ins:

  • President: Kim

    • Went to SAO to work out putting the domain renewal on an SAO credit card

    • Inquired about when Engage going live- still waiting

    • Sent out a doodle poll for one on one e-board member meetings

    • Emailed SAO about name tags

  • VP: Siena

    • Still waiting on access to Engage to start booking rooms

    • Would like to book audition, callbacks, and e-board meeting rooms ASAP

  • VPSP: Devon

    • Heard back from Shiney James and provided her with a show description/info for Almost, Maine

    • Set date for COMBAT: Saturday, September 28, confirmed OB will be participating, still waiting to hear from other group

    • Thinking about putting out a small survey asking the membership’s thoughts on past events and any ideas they have about future events

    • The check from The Burials was mailed to Everytown

  • Treasurer: Chrissy

    • Coordinated with Devon and producers on tackling Almost, Maine tech week

    • Worked with Natalie re: Almost, Maine soundtrack

    • Worked on Ben’s pay statement for Assassins

    • Spoke with members about show recordings- looking into the status of these being uploaded

    • Wants to coordinate a time to decorate the shadow box with eboard and cast of Almost, Maine

  • Secretary: Abbey

    • Changed the passwords for the social media accounts

    • Uploaded the updated constitution on the website

    • Sent an email to fall directors re: show information for the website

    • Drafting a summer spotlight email

    • Planning in reaching out to e-board re: their info fo the e-board page on the website

    • Need to reach out to Devon about the Almost, Maine Facebook event

  • TA: Zach

    • Helped with move in for Almost, Maine

    • Gave Chris the keys

    • Planning on reaching out to fall directors sometime soon

    • Promoted Troupe at FYCO training!

Executive Board Minutes 5/26/19

Show Check Ins:

Almost Maine

  • Director: Natalie A

    • Each scene has been rehearsed 3 times

    • Actors are beginning to learn their lines

    • Had cast bonding dinner at Robert’s

    • Very excited for the weeks to come!

  • TD: Harrison R

    • Sent out department messages

    • Found times for each department to go to the Space

    • Had meeting re: set design w/ Zach, Cam, Natalie, and James

    • Build Week coming up, will post about dates and times

  • SM: Jen M/Zach L

    • Being co SMs has been great!

    • Jen worked on rehearsal schedules and conflicts

    • Working on an email to send to the cast

  • Producer: Devon M

    • Talked to Chrissy about summer show specifics

    • Talked to Natalie about orientation and setting up email list; having actors/eboard members come out after shows. Q&A, tours

    • Focusing on photos, lobby decorating; dividing up between assistants

    • Planning to do electronic playbills

Eboard Check Ins:

  • President: Kim

    • Talked to Siena and Doran about show order, Miranda preferred the earlier slot so Five Women Wearing the Same Dress will be November 7-9 and Crimes of the Heart December  5-7

    • Figuring out how to order name tags

  • VP: Siena

    • Waiting on the VP guide from Erin

    • Wants to start booking rooms once the new system is in place

  • VPSP: Devon

    • For summer show, emailed Shiney James re: show dates and times, going to follow up

    • Met w/ Erin to pick up hard drives with this last year’s shows on them

    • Got 2018-2019 actor contracts from Erin- idea of scanning them to store them in the Stage drive

    • Met w/ Ariana re: VSPS stuff

    • Plans to reach out to other groups re: COMBAT and the 700 Beacon haunted house idea

  • Treasurer: Chrissy

    • Made google forms for summer show producers and assigned summer show producers

    • Received the check w/ the proceeds for Everytown

    • Going to post in the FB page about remaining reimbursements

    • Talked to Linda from SAO re: Ben getting paid for Assassins

    • Payment set for Mamma Mia!, going to double check for Almost Maine

    • Settled remaining reimbursements; new deadline for submitting is 5/31

    • Funds transfers for the year all set

    • Met w/ John from Sabo re: problems w/ reimbursements and making purchases

  • Secretary: Abbey

    • Made admin of the FB page today

    • Planning posting schedule for Spotlight Sundays, want to send an email about that to Steve, eboard members, and directors this week

    • Getting all the passwords from Kim tomorrow

    • Planning to start updating the website

  • TA: Zach

    • Unlocked the Space so seniors could sign

    • Tech for summer show going well!

    • Going to start working on TD and SM forms for F&F

    • Plans to reach out to fall directors about their Wish, Wants, Needs list

    • Looking into getting a new saw for the Space

    • Eric received an email from Tsai saying they have a sound board available for us for free; going to look more into this

    • Alicia received an email from Allison Parker re: an SM guide; she’s going to work on it and send it, then will forward to Abbey

  • Student Group Advisor: Steve

    • Constitution was missing a required statement, needs to be added to article 3 and updated in constitution on the website